Württemberg Kirchenbücher


Record Fields and Indexing Instructions

Image Type

Image Type

The image type describes the image on the screen. Click on the arrow at the right side of the field to see a list of possible image types. Click on the one that most closely describes the current image. Select "Normal" if none of the special cases listed apply.

Record TypeRecord Type

There are three different types of records in this project:
  1. Getaufte/Baptism record
  2. Copulierte/Marriage record
  3. Verstorbene/Death record
To select the correct record type, do the following:
  1. Click in the Record Type field to see the down arrow.
  2. Click on the down arrow to display the options.
  3. Click on the correct record type.
Select Andere (Other) as the record type if your batch contains a document other than Baptism, Marriage, or Death.  Index as much information as possible into the corresponding fields.  For fields that do not have any information to be indexed, press Ctrl+B to mark required fields (fields marked with asterisks) as blank or press Tab to skip fields that are not required.

Example: Copulierte (Marriage record)
Page NumberPage Number

The page number may be located in either the upper left or right corner of the document. Type the page number in this field.

If the document does not have a page number, press Tab to skip this field.

Example: 9
Record NumberRecord Number

The record number is located in the margin on the left side of the document.

Type the record number that is written by each record. After you have entered the fist record number for an image, the system will automatically put in the next record number when you click in the field.

If there are no record numbers, number the records according to the order they are on the page, beginning with 1 for each image.

The data entry area is set at 8 records per image. However, you will need to adjust the number of data entry lines to match the number of records on the image.  You may need more or less than 8.

After the first 8 records are completed, a message will appear asking if you want to add one or more records to this image. Click on Yes if you need more rows. Click on No when you are finished with the page.

Example: 48
Child's Given Name(s)Child's Given Name(s)

Type the child's given name(s) in this field.

If the given name(s) is abbreviated, type the abbreviation. Do not use punctuation marks such as periods or commas.

If the child was stillborn (totgeboren), select totgeboren from the drop-down list in the field Totgeboren.

If the child's given name(s) was not written in the record, or was written as "Anonymus" or "N N", etc. press Ctrl+B to mark this field as blank.

Example: Christiana Dorothea
Gender

Gender

Type M for männlich (male), W for weiblich (female) , or U for unbekannt (unknown).

Determine the gender using the person's given names and his or her relationship to others in the record (Söhnlein or Töchterlein, Frau, Ehefrau, Jungfer, Meister, etc). Use the U only if the person's gender cannot be determined.

Example: W

Father's Given Name(s)Father's Given Name(s)

Type the father's given name(s) in this field.

If the father's given name(s) is abbreviated, type the abbreviation. Do not use a period.

Do not index the Father's occupation, that is usually written before or after the name. Do not index titles such as "Herr", "Meister", "Doktor", etc.

If the father's given name(s) is not written on the record, press Ctrl+B to mark this field blank.

Example: Johann Georg
Father's SurnameFather's Surname

Type the father's surname in this field.

Do not include the father's occupation, which often follows the name. Do not include titles.

If the father's surname is not written on the record, press Ctrl+B to mark this field blank.

Example: Leute
Mother's Given Name(s)Mother's Given Name(s)

Type the mother's given name(s) in this field.

If the mother's given name is abbreviated, type the abbreviation. Do not use a period.

If the mother's given name(s) is not written on the record, press Ctrl+B to mark this field blank.

Example: Christiane Kathr
Mother's SurnameMother's Surname

Type the mother's surname in this field.

Maiden names are usually preceded by the abbreviation "geb". Do not include this abbreviation as part of the name.

Write the mother's surname exactly as written, including the ending "en", "e", or "in" which is added to female names.
For instance, if the father's name is Ernst Schulz, the daughter's name is written Elisabeth Schulzen.

If the mother's surname is not written on the record, press Ctrl+B to mark this field blank.

Example: Aupperle
Maternal Grandfather's Given Name(s)

Maternal Grandfather's Given Name(s)

Type the given name of the maternal grandfather in this field, if it is written on the record.

If the maternal grandfather's name was not written on the record, press Tab to skip this field.

Example: Michael

Maternal Grandfather's Surname

Maternal Grandfather's Surname

Type the Maternal Grandfather's Surname in this field, if it is written on the record.

If the surname of the Maternal Grandfather was not written on the record, press Ctrl+B to mark this field as blank.

Example: Häusermann

Place of Birth

Place of Birth

Type the place of birth as shown in the "Ort der Geburt" column in the record.

If there was no place of birth written in the record, press Tab to skip this field.

Example: Oppelsbohm

Day of BirthDay of Birth

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the birth date is written as text, change it to the numeric format.

It the birth day is missing, press Tab to skip this field.

Example: 29
Month of BirthMonth of Birth

If the birth month is spelled out in the document, abbreviate the name of the month using the first three letters (in German), such as Jan, Feb, Mär

If the birth month is missing, press Tab to skip this field.

Example: Mai
Year of Birth Year of Birth

Type the year as four digits.

The year of birth is often written at the top of the page. If the year is not written at the top of the page, check the previous image.
  1. On the menu bar, click View.
  2. Click View Previous/Next Image.
  3. At the top of the second window that opens, click  Previous Image.
If the birth year is missing, press Tab to skip this field.

Example: 1844
Place of Baptism

Place of Baptism

Type the Place of Baptism as shown in the "Ort der Taufe" column in the record.

If there was no Place of Baptism written in the record, press Ctrl+B to mark the field as blank.

Example Oppelsbohm

Day of BaptismDay of Baptism

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the baptism date is written as text, change it to the numeric format.

It the baptism day is missing, press Ctrl+B to mark this field as blank.

Example: 29
Month of BaptismMonth of Baptism

If the baptism month is spelled out in the document, abbreviate the name of the month using just the first three letters (in German), such as Jan, Feb, Mär.

If the baptism month is missing, press Ctrl+B to mark this field as blank.

Example: Mai
Year of BaptismYear of Baptism

Type the year as four digits.

The year is often written at the top of the page. If the year is not written at the top of the page, check the previous image.
  1. On the menu bar, click View.
  2. Click View Previous/Next Image.
  3. At the top of the second window that opens, click  Previous Image.
If the baptism year is missing, press Ctrl+B to mark this field as blank.

Example: 1844
StillbornStillborn

If the record indicates that the child was stillborn (totgeboren), mark this field as Totgeboren.

If the child was not stillborn, press Tab to skip this field.

Example: Totgeboren
Deceased's Given Name(s)

Deceased's Given Name(s)

Type the deceased's given name(s) in this field.

If the deceased's given name(s) is abbreviated, type the abbreviation.

Do not use punctuation marks such as periods or commas.

Do not include titles such as "Jungfer" or  "Meister", which are written in front of the given names from time to time.

If the deceased's given name(s) is not written in the record, press Ctrl+B to mark this field as blank.

Example: Johannes

Deceased's SurnameDeceased'sSurname

Type the deceased's surname in this field.

If the deceased is a female, type her maiden name in this field.

If a woman's  maiden name is not given, write the surname as it appears on the document.

Maiden names are usually preceded by the abbreviation "geb." or spelled out "geborene". Do not include this abbreviation as part of the name. Type the surname of the deceased female exactly as written, including the ending "en", "e", or "in" which may be found on female surnames. For example, if the father's name is Ernst Schulze, his daughter s name is written Elisabeth Schulzen.

Do not include the occupation that usually follows the surname.

If the deceased's surname was not written on the record, press Ctrl+B to mark this field as blank.

Example: Oetinger
Gender of DeceasedGender of Deceased

Type M for männlich (male), W for weiblich (female) , or U for unbekannt (unknown).

Determine the gender using the person's given names and his or her relationship to others in the record (Söhnlein or Töchterlein, Frau, Ehefrau, Jungfer, Meister, etc). Use the U only if the person's gender cannot be determined.

Example: W

Deceased's Religion

Deceased's Religion

Type the religion that was written in the record.

When the religion has been abbreviated and you are sure what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance.

If the Religion column was left blank or contains some variation of unknown, press Tab to skip this field.

Example: evangelisch-lutherisch


Deceased's Father's Given NameDeceased's Father's Given Name

Type the father's given name(s) in this field.

If the father's given name(s) is abbreviated, type the abbreviation. Do not use a period.

Do not index the Father's occupation, that is usually written before or after the name. Do not index titles such as "Herr", "Meister", "Doktor", etc.

If the father's given name(s) is not written on the record, press Tab to skip this field.

Example: Johann Georg
Deceased's Father's SurnameDeceased's Father's Surname

Type the father's surname in this field.

Do not include the father's occupation, which often follows the name. Do not include titles.

If the father's surname is not written on the record, press Tab to skip this field.

Example: Leute
Deceased's Mother's Given NameDeceased's Mother's Given Name

Type the mother's given name(s) in this field.

If the mother's given name is abbreviated, type the abbreviation. Do not use a period.

If the mother's given name(s) is not written on the record, press Tab to skip this field.

Example: Christiane Kathr
Deceased's Mother's SurnameDeceased's Mother's Surname

Type the mother's surname in this field.

Maiden names are usually preceded by the abbreviation "geb". Do not include this abbreviation as part of the name.

Write the mother's surname exactly as written, including the ending "en", "e", or "in" which is added to female names.
For instance, if the father's name is Ernst Schulz, the daughter's name is written Elisabeth Schulzen.

If the mother's surname is not written on the record, press Tab to skip this field.

Example: Unger
Deceased's Spouses's Given Name(s)

Deceased's Spouse's Given Name(s)

Type the deceased's spouse's given name(s) in this field.

If the spouse's given name(s) is abbreviated, type the abbreviation.

Do not use punctuation marks such as periods or commas.

Do not include titles such as "Jungfer" or "Meister", which are written in front of the given names from time to time.

If the spouse's given name(s) is not written in the record, press Tab to skip this field.

Example: Johannes 

Deceased's Spouse's SurnameDeceased's Spouse's Surname

Type the deceased's spouse's surname in this field.

If the deceased is a female, type her married name in this field.

If the deceased's spouse's surname was not written on the record, press Tab to skip this field.

Example: Oetinger
Deceased's Age

Deceased's Age

The age is usually written in numerals under the column of "Alter". Type the age as numerals with these explanations following the numbers:

  • j  for Jahre (years)
  • m  for Monate (months)
  • t for Tage (days)

Do not include spaces or commas.

If the age was not recorded on the document  press Ctrl+B to mark this field blank.

Example: 23j11m3t

Place of Death

Place of Death

Type the Place of Death as shown in the record under the heading Ort und Zeit des Todes.

If the Place of Death was not entered, press Ctrl+B to mark this field as blank.

Example: Stuttgart

Day of DeathDay of Death

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the birth date is written as text, change it to the numeric format.

It the death day is missing, press Ctrl+B to mark this field as blank.

Example: 30

Month of DeathMonth of Death

If the death month is spelled out in the document,  abbreviate the name of the month using the first three letters(in German), such as Jan, Feb, Mär

If the death month is missing, press Ctrl+B to mark this field as blank.

Example: Feb
Year of DeathYear of Death

Type the year as four digits.

The year of death is often written at the top of the page. If the year is not written at the top of the page, check the previous image.
  1. On the menu bar, click View.
  2. Click View Previous/Next Image.
  3. At the top of the second window that opens, click  Previous Image.
If the death year is missing, press Ctrl+B to mark this field as blank.

Example: 1854
Burial Place

Burial Place

Type the place of burial as shown in the "Ort der Beerdigung" column in the record.

If there was no place of burial written in the record, press Tab to skip this field.

Example Waiblingen

Day of BurialDay of Burial

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the burial date is written as text, change it to the numeric format.

It the burial day is missing, press Tab to skip this field.

Example: 5
Month of BurialMonth of Burial

If the burial month is spelled out in the document, abbreviate the name of the month using just the first three letters, such as Jan, Feb, or Mär. (Using the German spelling).

If the burial month is missing, press Tab to skip this field.

Example: Mai
Year of BurialYear of Burial

Type the year as four digits.

If the burial year is missing, press Tab to skip this field.

Example: 1820
Groom's Given Name(s)Groom's Given Name(s)

Type the groom's given name(s) in this field.

If the groom's given name(s) is abbreviated, type the abbreviation.

Do not use punctuation marks such as periods or commas.

Do not include titles such as "Junggeselle" or "Meister", which are written in front of the given names from time to time.

If the groom's given name(s) was not written in the record, press Ctrl+B to mark this field as blank.

Example: Karl Friederich
Groom's SurnameGroom's Surname

Type the groom's surname in this field.

Do not include the occupation that usually follows the surname.

If the groom's surname was not written on the record, press Ctrl+B to mark this field as blank.

Example: Kopp
Groom's ReligionGroom's Religion

Type the religion that was written in the record.

When the religion has been abbreviated and you are sure what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance.

If the Religion column was left blank or contains some variation of unknown, press Tab to skip this field.

Example: evangelisch

Bride's Given Name(s)

Bride's Given Name(s)

Type the bride's given name(s) in this field.

If the name on the document was abbreviated, type the abbreviation. Do not include a period.

If the bride's given name(s) was not recorded on the document, press Ctrl+B to mark this field blank.

Example: Christiane Kathr

Bride's SurnameBride's Surname

Type the bride's surname in this field.

Type the surname of the bride exactly as written, including the ending "en", "e", or "in" which may be found on female surnames. For example, if the father's name is Ernst Schulze, his daughter s name is written Elisabeth Schulzen.

Bride's surnames are usually preceded by the abbreviation "geb." or spelled out "geborene". Do not include this abbreviation as part of the name.

If the bride's surname was not written in the record, press Ctrl+B to mark this field as blank.

If the bride had been married previously, write the surname of the previous husband in the field Bride's Former Husband.

Example: Notter
Bride's Religion

Bride's Religion

Type the religion that was written in the record.

When the religion has been abbreviated and you are sure what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance.

If the Religion column was left blank or contains some variation of unknown, press Tab to skip this field.

Example: evangelisch

Groom's Father's Given Name(s)

Groom's Father's Given Name

Type the groom's father's given name(s) in this field.

If the groom's father's given name(s) is abbreviated, type the abbreviation.

Do not use punctuation marks such as periods or commas.

Do not include titles such as "Junggeselle" or "Meister", which are written sometimes in front of the given names.

If the groom's father's given name(s) was not written in the record, press Tab to skip this field.

Example: Johann Georg

Groom's Father's SurnameGroom's Father's Surname

Type the father's surname in this field.

Do not include the father's occupation, which often follows the name. Do not include titles.

If the father's surname is not written on the record, press Tab to skip this field.

Example: Kopp
Groom's Mother's Given Name(s)

Groom's Mother's Given Name(s)

The Groom's mother's given name(s) usually follows the Groom's father's name.

Type the mother's given name(s) in this field.

If the mother's given name is abbreviated, type the abbreviation. Do not use a period.

If the groom's mother's given name(s) is not written on the record, press Tab to skip this field.

Example: Sara

Groom's Mother's Surname

Groom's Mother's Surname

Type the Groom's Mother's surname in this field.

Maiden names are usually preceded by the abbreviation "geb". Do not include this abbreviation as part of the name.

Write the Groom's mother's surname exactly as written, including the ending "en", "e", or "in" which is added to female names. For instance, if the father's name is Ernst Schulz, the daughter's name is written Elisabeth Schulzen.

If the mother's surname is not written on the record, press Tab to skip this field.

Example: Krautter

Bride's Father's Given Name (s)Bride's Father's Given Name(s)

Type the bride's father's given name(s) in this field.

If the bride's father's given name(s) is abbreviated, type the abbreviation. Do not use a period.

Do not include the bride's father's occupation, which usually follows the name. Do not include titles.

If the bride's father's given name(s) was not written in the record, press Tab to skip this field.

Example: Johann Jacob
Bride's Father's SurnameBride's Father's Surname

Type the father's surname in this field.

Do not include the father's occupation, which often follows the name. Do not include titles.

If the father's surname is not written on the record, press Tab to skip this field.

Example: Fried
Bride's Mother's Given Name (s)

Bride's Mother's Given Name (s)

The given name of the bride's mother usually follows after the bride's father's names.

Type the bride's mother's given names that were written on the record.

If the given name is abbreviated, write the abbreviation. Do not include a period.

If the bride's mother's given names were not written in the record, press Tab to skip this field.

Example: Barbara

Bride's Mother's Surname

Bride's Mother's Surname

The bride's mother's maiden name is usually found after her given name.

Type the bride's mother's maiden name in this field if it is given. Type the surname of the bride exactly as written, including the ending "en", "e", or "in" which may be found on female surnames. For example, if the father's name is Ernst Schulze, his daughter s name is written Elisabeth Schulzen.

Maiden names are usually preceded by the abbreviation geb. Do not include this abbreviation as part of the name.

If the bride's mother's maiden name is not written on the record, press Tab to skip this field.

Example: Käser

Groom's Age

Groom's Age

The age is usually written in numerals under the column of "Alter". Type the age as numerals with these explanations following the numbers:

  • j  for Jahre (years)
  • m  for Monate (months)
  • t for Tage (days)

Do not include spaces or commas.

If the age was not recorded on the document  press Tab to skip this field.

Example: 23j11m3t

Groom's Birth Place

Groom's Birth Place

Type the Groom's Place of Birth as shown in the record.

If the Groom's place of birth  was not entered, press Tab to skip this field.

Example: Neustadt

Groom's Birth Day

Groom's Birth Day

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the birth date is written as text, change it to the numeric format.

If the birth day is missing, press Tab to skip this field.

Example: 25

Groom's Birth Month

Groom's Birth Month

The birth month is usually spelled out in the document. Abbreviate the name of the month using the first three letters (in German), such as Jan, Feb, Mär.

If the birth month is missing, press Tab to skip this field.

Example: Jan

Groom's Year of Birth

Groom's Year of Birth

Type the year as four digits.

If the birth year is missing, press Tab to skip this field.

Example: 1809

Bride's Age

Bride's Age

The age is usually written in numerals under the column of "Alter". Type the age as numerals with these explanations following the numbers:

  • j  for Jahre (years)
  • m  for Monate (months)
  • t for Tage (days)

Do not include spaces or commas.

If the age was not recorded on the document  press Tab to skip this field.

Example: 23j

Bride's Birth Place

Bride's Birth Place

Type the Bride's place of birth as shown in the record.

If the Bride's place of birth field was left blank, press Tab to skip this field.

Example: Neustadt

Bride's Birth Day

Bride's Birth Day

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the birth date is written as text, change it to the numeric format.

It the birth day is missing, press Tab to skip this field.

Example: 5

Bride's Birth Month

Bride's Birth Month

The birth month is usually spelled out in the document. Abbreviate the name of the month using the first three letters (in German), such as Jan, Feb,or Mär.

If the birth month is missing, press Tab to skip this field.

Example: Nov

Bride's Birth Year

Bride's Birth Year

Type the year as four digits.

If the birth year is missing, press Tab to skip this field.

Example: 1810

Day of MarriageDay of Marriage

Type a one- digit number for the numbers 1 to 9, or a two-digit number for days 10 to 31 in this field.

If the marriage date was written as text, change it to the numeric format.

It the marriage day is missing, press Ctrl+B to mark the field as blank and type the last proclamation date in the Proclamation field.

Example: 24
Month of Marriage

Month of Marriage

If the month is spelled out in the document,  abbreviate the name of the month using the first three letters (in German), such as Jan, Feb, or Mär.

If the month is missing, press Ctrl+B to mark this field as blank.

Example: Oct 

Year of MarriageYear of Marriage

Type the year as four digits.

The year  is often written at the top of the page. If the year is not written at the top of the page, check the previous image.
  1. On the menu bar, click View.
  2. Click View Previous/Next Image.
  3. At the top of the second window that opens, click  Previous Image.
If the marriage year is not given, press Ctrl+B to mark this field as blank and enter the year of  the proclamation (banns) in the field  Year of Proclamation.

Example: 1886
Day of Proclamation (Banns)Day of Proclamation (Banns)

If no marriage date is given, record the last date of the proclamations (banns).

The date of the proclamation is usually given in terms of feast days or liturgical dates. In that case, enter the feast day or liturgical date as it is found on the document in the field labeled Feast Day. Use the lookup list for help with the feast days.

If no banns are recorded or the banns are recorded as feast days, press Tab to skip this field.

Example: Miserikordias Domini
Feast DayFeast Day

Type the Feast Day if there is no other date for the record.

For proclamations (banns) this is usually the liturgical name for the Sunday, on which the banns were read. Write only the last date of the proclamations.

If no feast day was given, or if a marriage date was recorded, press Tab to skip this field.

Example: 2 Advent
Month of Proclamation (Banns)Month of Proclamation (Banns)

If no marriage date is given, record the last date of the proclamations (banns).

The date of the proclamations is usually given in terms of feast days or liturgical dates. In that case, enter the feast day or liturgical date as it is found on the document in the field labeled Feast Day. Use the lookup list for help with the feast days.

If no proclamations are recorded or the proclamations are recorded as feast days, press Tab to skip this field.

Example: 2 Advent
Year of Proclamation (Banns)Year of Proclamation (Banns)

If no marriage date is given, record the year of the  last date of the proclamations (banns ) here.

The year of the proclamation is usually the same as the year recorded at the top of the page. If the banns were published during the last few weeks of the year and the first of the new year, write the new year.

If no banns were recorded, or a marriage date was given, skip this field by pressing Tab.

Example:1874
Volume of Family RegisterVolume of Family Register

The Volume of the Family Register is  located in the "Seitenzahl des Familien Registers" column, the last column on the record. The volume number is the first entry in this field. The volume number is usually represented in Roman numerals (I, II, III, IV, etc).  

Type the volume number that is written on the record, in Roman numerals.

If the volume number was not written on the record, press Tab to skip this field.

Example: II
Page of Family RegisterPage of Family Register

The Page of  the Family Register or "Seitenzahl des Familien Registers" is the last column on the record. The page number is the second entry, and it is usually located to the right of the volume number. The page number is always written as a number (1,2,3 etc,).  Type the page number that is written on the record.

If the Page of Family Register was not written on the record, press Tab to skip this field.

Example: 924