Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to these instructions.
- Click here for a summary of project updates.
Indexing Latin Records
- These records were written in Latin. Click here for a resource that will help you index Latin records. If you feel uncomfortable indexing a particular batch, simply return it. To return a batch:
- On the menu bar, click File.
- Click Return Batch.
- Click Give to Other Indexers.
- When you index names that were recorded in Latin, index the names as they were written in the record. Include any Latin name endings that were used in the record, and do not change the names to their equivalents in other languages.
- Do not include descriptive words that were often written with the names, such as "uxor," or wife.
- If a record includes just one date, index it as the event date (baptism, marriage, or death) requested in the data entry fields. If the record includes more than one date, choose the baptism date over the birth date or registry date, the marriage date over the banns dates or registry date, and the death date over the burial date or registry date.
Number of Records per Image
- The data entry area is set at one record per image. If a batch includes images with more than one record, you will need to add enough records in the data entry area to match the number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If you press Tab or Enter after you complete the last record on an image, a message will appear, asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
- Ensure that 0 (zero) is in the Number of records box.
- Click OK.
Diacritics and Other Characters
- If the name of a person or locality is written with a character not on your keyboard, such as the ò in Nicolò, please insert the character by clicking on the Enter special international characters icon (which is a square with an "ñ" in it) and selecting the character you want to insert, or:
- On the menu bar, click Edit.
- Click International Letters.
- Click on the letter you want to insert.
What to Do When Records Span Two Images
- If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous image. Start indexing at the first complete record.
- If the last record on an image continues to the next image, index the entire record, including what continues to the next image. To see the next image:
- On the menu at the top of the screen, click View.
- Click Show Previous or Next Image.
- In the window that appears, click the Next Image button.
- Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)
- If one image is an exact duplicate of another image in the same batch, index the version of the image that is the easiest to read. You can combine information from the duplicate record onto the one being indexed if you can read some of the information on the duplicate more easily.
- Then mark the other image as a duplicate by doing the following:
- Click on the Header Data tab.
- Click in the Image Type field.
- Select Duplicate Image from the list.
- Press Tab or Enter.
- On the warning message, click Yes.
- Finish indexing the rest of the images in the batch.
- Some images appear to be duplicates but aren’t actual duplicates. Some records, for example, may contain information that is similar to the information on another image. Before you mark an image as a duplicate, make sure it is an exact duplicate of the other image.