US, West Virginia—Births, 1852–1910


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image is not a certificate of birth or a delayed certificate of birth, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch.

Click here to see an example: No Extractable Data Image

Certificate Number

Certificate Number

Type the certificate number as it was written or stamped on the record. The number is usually located in the top center or top right corner of the page.

If a certificate number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 3

County

County

Type the county of birth in this field, if it was recorded on the form.

If the county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Randolph

City or Town

City or Town

Type the city or town of birth in this field. If the name of the city or town changed over time, type the name at the time of the birth.

If the city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the city or town was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Logan

State

State

Type the state of birth in this field.

If the state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the state was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: West Virginia

Given Names

Given Names

Type the given names of the child or the person for whom the birth certificate or application for delayed certificate was made. Names may be written on the application more than once. Be sure to type the name at birth, and type the most complete version of the name. For example, if the given name appears as Wm in one location and William in another, type William.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or infant, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Cora Ella

Surname

Surname

Type the surname of the child or the person for whom the birth certificate or application for delayed certificate was made. Names may be written on the application more than once. Be sure to type the name at birth.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as baby or infant, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: McIntyre

Titles or Terms

Titles or Terms

Type the titles or terms that were written on the record.

If the titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

Gender

Gender

Type M for male or F for female.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 31

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1909

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Sr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: John U

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Sr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Cattrill

Father's Titles or Terms

Father's Titles or Terms

Type the titles or terms that were written on the record.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sr

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs or Miss, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Julia Jane

Mother's Surname

Mother's Surname

Type the mother's maiden name. If only a married surname was recorded, type the married surname.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Miss, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Lloyd

Mother's Titles or Terms

Mother's Titles or Terms

Type the titles or terms that were written on the record.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tab. (No title or term was recorded.)