US, District of Columbia - Deaths 1874-1959


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is a normal census schedule and has information to be indexed, select Normal.

If there is no information to be indexed because the image is blank (or contains a form with no names on it), a duplicate, has no extractable data, or is unreadable, select one of these options. Then press Tab or Enter, and on the warning message, click Yes.

Click here to see an exampleNormal

Entry/Certificate Number

Entry/Certificate Number

Type the entry/certificate number as it is written or stamped on the record. The entry/certificate number is usually located in the top center or top right corner of the page.

If the entry/certificate number was not recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 1495

Death Date: Month

Death Date: Month

Type the death month that was written on the record. The location of the death date can vary depending on which form was used for the record.

Type the first three letters of the month: Jan, Feb, Mar, etc.

Do not include descriptive words, such as: "about" or "abt."

If the month was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Sep

Death Date: Day

Death Date: Day

Type the death day that was written on the record. The location of the death date can vary depending on which form was used for the record.

Type only the one- or two-digit number that represents the day.

If the day was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 23

Death Date: Year

Death Date: Year

Type the death year that was written on the record. The location of the death date can vary depending on which form was used for the record.

Type a four-digit number for the year. If only a two-digit number was recorded, type what was written on the record. 

Do not include descriptive words, such as: "about" or "abt."

If the year was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example1894

Gender

Gender

Type M for male or F for female. If the gender was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F

Age at Death

Age: Years

Type the number of years in this field. Do not type a "y" after the number.

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or the child was stillborn, index the age as 0 (zero).

Do not index descriptive words, such as: "abt" or "full age."

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

Click here to see an example: 21

Given Names of Deceased

Given Names of Deceased

Type the given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field and mark the Surname field as blank.

Do not include titles or terms with the given names, such as Sr, Jr, Baby, or Infant. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

If the given names were not recorded or contain a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jennie Eunice

Surname of Deceased

Surname of Deceased

The surname may be written either before or after the given name.

Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the surname was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Clements

Titles or Terms of Deceased

Titles or Terms of Deceased

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the deceased's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Spouse's Given Names

Spouse's Given Names

Type the spouse's given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Mrs, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or contain a variation of the word "unknown," press Tab to skip this field.

Spouse's Surname

Spouse's Surname

Type the spouse's surname that was written on the record.

The surname may be written either before or after the given name. 

Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the surname was not recorded or contains a variation of the word "unknown," press Tab to skip this field.

Titles or Terms of Spouse

Titles or Terms of Spouse

Type titles or terms, such as Mr, Miss or Mrs, that were recorded with the spouse's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Father's Given Names

Father's Given Names

Type the father's given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field and mark the Surname field as blank.

Do not include titles or terms with the given names, such as Sr, Jr, Baby, or Infant. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

If the given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sylvester

Father's Surname

Father's Surname

Type the father's surname that was written on the record. The surname may be written either before or after the given name.

Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the surname was not recorded or contains a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Churchill

Titles or Terms of Father

Titles or Terms of Father

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Mother's Given Names

Mother's Given Names

Type the mother's given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or contain a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lucy Hunter

Mother's Surname

Mother's Surname

Type the mother's surname that was written on the record. The surname may be written either before or after the given name.

Do not include titles or terms with the surname, such as: Sr, Jr, baby, stillborn, infant, etc.

If the surname was not recorded or contains a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Churchill

Titles or Terms of Mother

Titles or Terms of Mother

Type titles or terms, such as Miss or Mrs, that were recorded with the mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Place of Death: Town

Place of Death: Town

Type the town that is found on the record. 

Index only the name of the town into this field. Do not include the province if it is listed.

If the place of death was not recorded, cannot be determined, or contains a variation of "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Boyds Station

Place of Death: County

Place of Death: County

Type the county that is found on the record. 

Index only the name of the county into this field. Do not include the province if it is listed.

If the place of death was not recorded, cannot be determined, or contains a variation of "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Montgomery

Place of Death: State/Country

Place of Death: State/Country

Type the state/country that is found on the record. 

Index only the name of the state/country into this field. Do not include the province if it is listed.

If the place of death was not recorded, cannot be determined, or contains a variation of "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Maryland