US, Virginia - 1910 Federal Census


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is a normal census schedule and has information to be indexed, select Normal.

If there is no information to be indexed because the image is blank (or contains a form with no names on it), a duplicate, has no extractable data, or is unreadable, select one of these options. Then press Tab or Enter, and on the warning message, click Yes.

Click here to see an example: Normal

County

County

Type the county that was recorded in upper left corner of the image.

If the county has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question about what the abbreviation stands for, index what was written excluding punctuation.

If the county was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Bristol

Sheet Number

Sheet Number

Type the sheet number that was recorded in upper right corner of the image.

If the sheet number was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 5

Sheet Letter

Sheet Letter

Type the sheet letter (A or B) that was recorded in upper right corner of the image.

If the sheet letter was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: A

Family Number

Family Number

Type the family number that was recorded in column number 2 of the image.

The family number is usually written only once next to the first name listed for each family. However, it needs to be repeated for all members of the same family.

If the enumerator began recording a family at the bottom of the previous census page and continued at the top of the page yoiu are indexing, you should be able to find the family number from the previous image by doing the following:

  • On the menu bar, click View.
  • Click Show Previous/Next Image.
  • The previous or next image will be the image you see on the right side of the double screen.
  • Click the Previous Image button.
  • Scroll to find the last family number on the previous image.
  • Type the family number for each person in the family on the page you are indexing.
  • Return to normal view by clicking View and then Show Previous/Next Image.

If the family number was not recorded, was written as a variation of the word "unknown," or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: 80

Surname

Surname

Type the surname that was recorded in column number 3 of the image.

The surname may be written either first or last on the record. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field and mark this field as blank.

The surname may have been written only once for the first member of the family. However, it needs to be repeated for each family member.

If the enumerator began recording a family at the bottom of the previous census page and continued at the top of the page you are indexing, you should be able to find the surname from the previous image by doing the following:

  • On the menu bar, click View.
  • Click Show Previous/Next Image.
  • The previous or next image will be the image you see on the right side of the double screen.
  • Click the Previous Image button.
  • Scroll to find the last surname on the previous image.
  • Type the surname for each person in the family on the page you are indexing.
  • Return to normal view by clicking View and then Show Previous/Next Image.

Do not include titles or terms with the surname, such as: Sr, Jr, Baby, Infant, Mrs, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded, was written as a variation of the word "unknown," or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: O'Neil

Given Names

Given Names

Type the given names that were recorded in column number 3 of the image.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field and mark the Surname field as blank.

Do not include titles or terms with the given names, such as: Sr, Jr, Baby, Infant, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: John

Titles or Terms

Titles or Terms

Type titles or terms, such as Sr, Jr, Baby, Infant, or Mrs, that were recorded in column number 3 of the image.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

Relationship

Relationship

Type the relationship that was recorded in column number 4 of the image.

If the relationship has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance.

If there are ditto marks, type the relationship from the previous record.

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Son

Gender

Gender

Type the gender that was recorded in column number 5 of the image.

Type either Male or Female.

If there are ditto marks, type the gender from the previous record.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Male

Color or Race

Color or Race

Type the color or race that was recorded in column number 6 of the image.

If the color or race has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance.

If there are ditto marks, type the color or race from the previous record.

If the color or race was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: White

Age: Years

Age: Years

The age was recorded in column number 7 of the image.

If the age indicates years, type the number in this field. Do not type a "y" after the number.

Do not index descriptive words, such as: "abt" or "full age."

If years were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

Click here to see an example: 28

Age: Months

Age: Months

The age was recorded in column number 7 of the image.

If the age indicates months, type the number in this field. Do not type an "m" after the number.

Do not index descriptive words, such as: "abt" or "full age."

When a fraction is used, change the fraction into months. For example, 0/12 would be indexed as 0; 1/4 would be indexed as 3 in the Age: Month field. 

When anything less than a month is written for the age, enter a 0 in the Age: Month field. For example, 3 wks or 2 days would be indexed as 0.

If months were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 6

Marital Status

Marital Status

Select from the drop-down list the marital status that most closely matches what was written in the record in column number 8.

To see the drop-down list:

  1. Click in the field.
  2. Click the down arrow.

If there are ditto marks, type the marital status from the previous record.

If the marital status was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

Click here to see an example: Widowed

Place of Birth

Place of Birth

Type the place of birth that was recorded in column number 12 of the image.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If a race or nationality was recorded in this field, only index the place of birth. For example, "Nor Norwegian" would be indexed as "Norway."

If there are ditto marks, type the place of birth from the previous record.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Florida

Father's Place of Birth

Father's Place of Birth

Type the father's place of birth that was recorded in column number 13 of the image.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If a race or nationality was recorded in this field, only index the place of birth. For example, "Nor Norwegian" would be indexed as "Norway."

If there are ditto marks, type the place of birth from the previous record.

If the father's place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: South Carolina

Mother's Place of Birth

Mother's Place of Birth

Type the mother's place of birth that was recorded in column number 14 of the image.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If a race or nationality was recorded in this field, only index the place of birth. For example, "Nor Norwegian" would be indexed as "Norway."

If there are ditto marks, type the place of birth from the previous record.

If the mother's place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Alabama

Year of Immigration

Year of Immigration

Type the year of immigration that was recorded in column number 15 of the image.

If the year of immigration was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1868