US, Texas—WWI Records, 1917–1920


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleRobinson

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleAlpha F

Race

Race

Type the race that was recorded on the service record.

The race was usually recorded on the upper right corner of the service record card.

Sometimes both ”white” and “colored” were printed on the card and then one race was marked out; index the race that was not marked out.

If race was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the race was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: White

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

The age of the soldier was only recorded on certain cards.

Do not calculate the age of the soldier from the birth date.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 27

Birth City or Town

Birth City or Town

Type the name of the birth city or town. 

Do not type the city or town of residence in this field.

If the birth city was not recorded but the birth county was, do not index the birth county in this field.

If the birth city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If a birth city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleHouston

Birth State or Country

Birth State or Country

Type the birth state or country that was recorded.

Do not type the state of residence in this field.

If the birth state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleTexas

Birth Month

Birth Month

Type the first three letters of the month in which the birth took place: Jan, Feb, Mar, etc.

Do not confuse the birth date with the enlistment date or another event date.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dec

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the birth date with the enlistment date or another event date.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 20

Birth Year

Birth Year

Type a four-digit number for the year in which the birth took place.

Do not confuse the birth date with the enlistment date or another event date.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1885

Enlistment City or Town

Enlistment City or Town

Type the name of the enlistment city or town.

This is the city or town where the soldier enlisted or joined the military service.

Do not type the city or town of residence in this field.

If the enlistment city or town was not recorded but the enlistment county was, do not index the enlistment county in this field.

If the enlistment city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If an enlistment city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleWaxachachie

Event Month

Event Month

Type the earliest month that was written on the record, but DO NOT index the birth month in this field

Type the first three letters of the month: JanFebMar, etc.

If the event month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleNov

Event Day

Event Day

Type the one- or two-digit number for the earliest day that was written on the record, but DO NOT index the birth day in this field.

If the event day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example30

Event Year

Event Year

Type the earliest year that was written on the record, but DO NOT index the birth year in this field. Usually, the event year is the enlistment year, but not always. 

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the eveny year was not recorded or was written as a variation of the word "unknown," press Ctrl+to mark this field as blank.

Click here to see an example1917

Death Month

Death Month

Type the first three letters of the month in which the death took place: JanFebMar, etc.

The death date was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

Do not confuse the death date with the enlistment date or an injury or wound date.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleDec

Death Day

Death Day

Type the one- or two-digit number for the day on which the death took place.

The death date was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

Do not confuse the death date with the enlistment date or an injury or wound date.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example4

Death Year

Death Year

Type a four-digit number for the year in which the death took place.

The death date was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

Do not confuse the death date with the enlistment date or an injury or wound date.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example1918

Person Notified of Death: Surname

Person Notified of Death: Surname

The name of the person notified of death was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Maiden surnames are considered surnames and should be typed in the surname field before the married surname.

Do not include titles or terms, such as Sr or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations; type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Abbott

Person Notified of Death: Given Names

Person Notified of Death: Given Names

The name of the person notified of death was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr or Mrs, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: William H

Relationship

Relationship

The relationship to the deceased of the person notified was usually recorded at the bottom of the service record card. It was included only on certain types of cards.

If the relationship was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Press Ctrl+F to use the lookup list for assistance.

If the relationship was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Father