US, Texas—Deaths, 1890–1976 [Part A]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image does not contain death information, including a Notice of Removal, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example of a death certificate: Normal

Click here to see an example of an amendment: Normal

Click here to see an example of a letter: Normal

Click here to see an example: No Extractable Data Image

Certificate Number

Certificate Number

Type the certificate number as it is typed or stamped on the record. The number is usually located in the top right corner of the page.

The certificate number is often identified as the "state file no." or "death no." on the certificate or amendment.

The certificate number is a stamped five-digit number, usually located in the top right corner of the document. If you need help determining the certificate number, it may help to look at the previous or next image. If the record is an amendment or a letter regarding a death certificate, it will usually have the same certificate number as the certificate itself.

If a certificate number was not recorded, press Tab to skip this field.

Click here to see an example: 32118

Death County

Death County

Type the name of the county where the individual died. Don't confuse the place of death with the place of usual residence.

If the county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Do not index terms such as County or Co. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Gregg

Death City or Town

Death City or Town

Type the name of the city or town where the individual died. Don't confuse the place of death with the place of usual residence.

If the city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the city name and a precinct number were both included in the City or Town field on the form, index only the city name. If the field contains only the precinct number, press Tab to skip this field.

If the city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lemonville

Click here to see an example: Tab

Given Names

Given Names

Index the first name and any middle names in this field. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Susan R

Surname

Surname

Index the surname in this field. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Sometimes a maiden name may have been recorded as a middle name. If you can determine the name is a maiden name, for example, by comparing it with the father’s surname, index it in this field, along with the married name, with the maiden name first.

Do not assume a maiden name from the father’s or mother’s surname if it is not recorded in the Name of Deceased field on the form.

If you cannot determine if a name is a maiden name or a middle name, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Stone

Death Month

Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc. If no death date was recorded but there is a burial date, type the burial month in this field.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aug

Death Day

Death Day

Type the one- or two-digit number for the day. If no death date was recorded but there is a burial date, type the burial day in this field.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 16

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1908

Gender

Gender

Type M for male or F for female.

Index the gender only if it was specifically recorded or if you can tell what it was from relationship terms, such as "son" or "daughter," or other language clues, such as a title (Mr, Mrs, etc.) or a pronoun. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to mark this field as blank.

Click here to see an example: Sep

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to mark this field as blank.

Click here to see an example: 8

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

Do not calculate the birth year.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to mark this field as blank.

Click here to see an example: 1901

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as 0 (zero).

If the age was not recorded, do not try to figure the age from the death date and the birth date. Just press Tab to skip the field.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 55

Marital Status

Marital Status

Select the marital status from the drop-down list, according to what was written on the record: S for single, M for married, W for widow, D for divorced, etc.

If the marital status was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: S

Birth City or County

Birth City or County

Type the name of the city or town where the individual was born. If no city or town was recorded and a birth county was, index the county in this field. Do not index the name of the county unless the city or town was not recorded.

If the city or county was misspelled, spell it correctly. Do not index terms such as County or Co. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the city or county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Higden

Birth State or Country

Birth State or Country

Type the US state that was recorded.  If no US state was recorded and a country of birth was, index the country in this field.

If the state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the state or country was not recorded or was written as a variation of the word "unknown," press Tab to mark this field as blank.

Click here to see an example: Mississippi

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Sr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jose

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Purcer

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs or Miss, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Julia

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Miss, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Granado