US, Texas - Birth Records 1903-1934 [E]


Project-Specific Indexing Instructions



Number of Images per batch

  • Batches have 20 images per batch.

Records per Image:

  • The data entry area is set at 1 record per image. You may need to add additional entry lines to match the actual number of records on your image. To do this:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Set the number of records to the actual number of records on the image
    4. Click OK.
  • To help identify the number of records on an image:
    1. Click the Image Navigation tab in the bottom right corner of the screen.
    2. Click and drag the dark gray box with your mouse to move around to all areas of the image.

 Duplicate Images:

  • At times, records are duplicated from one image to the next.
  • Index the image which is the easiest to read. It is acceptable to combine information from the duplicate record onto the one being indexed if it is easier to read on the duplicate.
  • Mark the other image as a duplicate by doing the following:

    1. On the Header Data tab, click in the Image Type field, and then click the down arrow at the right side of the field.
    2. Select Duplicate Image from the list.
    3. Click Yes on the warning message.
  • Finish indexing the rest of the image in the batch.

Blank and No Extractable Data Images:

  • Do not index blank forms.
  • If an image or all forms on the image are blank, mark the entire image as Blank.
  • If an image contains only information that does not need to be indexed, mark  it as No Extractable Data. To do this:  

    1. On the Header Data tab, click in the Image Type field, and then click the down arrow at the right side of the field.
    2. Select Blank or No Extractable Data.
    3. Press Enter or Tab
    4. Click Yes on the warning message. 
  • Finish indexing the rest of the images in the batch.

Overlay images

  • Click here for an example of an image with an overlay.
  • Index all information that is visible on the image from both the overlay and page under it.