US, Texas - Birth Records 1903-1934 [E]


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

Amendments need to be indexed into their own record and not added to the birth certificates. Do not mark them as duplicate or blank.

If there is no information to be indexed because the image is blank, is a duplicate, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch.

State

State

Type the state of birth in this field.

If the state has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the state was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Texas

County

County

Type the county of birth in this field.

If the county has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the county was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dallam

City or Town

City or Town

Type the city or town of birth in this field.

If the city or town has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name. Use the lookup list for assistance.

If the city or town was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dalhart

Certificate Number

Certificate or State File Number

Type the certificate or state file number as it is written or stamped on the record. The number is usually located in the top center or top right corner of the page.

If a certificate or state file number was not recorded, press Ctrl+B to mark this field blank.

Click here to see an example: 13277C

Given Names

Given Names

Type the given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

If multiple births were recorded on one certificate, create a different record for each child.

Do not include titles or terms with the given names, such as:  Jr, Baby, Infant, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Annette Sarah

Surname

Surname

Type the surname that was written on the record.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

If the surname was not recorded, do not derive the surname from the father or mother.

Do not include titles or terms with the surname, such as: Jr, Baby, Infant, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded, was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Boothe

Titles or Terms

Titles or Terms

Type the titles or terms that were written on the record.

If the titles or terms were not recorded or contain a variation of the work "unknown," press Tab to skip this field.

Click here to see an example: Jr

Gender

Gender

Type M for male or F for female.

If the gender was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F

Birth Month

Birth Month

Type the birth month that was written on the record.

The acceptable abbreviation for the month is the first three letters: Jan, Feb, Mar, etc.

Do not include descriptive words, such as: "around", "about", or "abt."

If the month was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mar

Birth Day

Birth Day

Type the one- or two-digit number for the day.

Do not include descriptive words, such as: "about" or "abt."

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 12

Birth Year

Birth Year

Type a four-digit number for the year.

Do not include descriptive words, such as: "around", "about", or "abt."

If the year was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1920

Father's Given Names

Father's Given Names

Type the father's given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Dr, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or contain a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Harvey Jefferson

Father's Surname

Father's Surname

Type the father's surname that was written on the record. The surname may be written either before or after the given names.

Do not include titles or terms with the surname, such as: Sr, Jr, Dr, etc.

There will be names from other cultures included. If you cannot determine whether a name is a given name or a surname, index the name in the Father's Given Names field.

If the surname was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Boothe

Father's Titles or Terms

Father's Titles or Terms

Type the titles or terms that were written on the record.

If the titles or terms were not recorded or contain a variation of the word "unknown," press Tab to skip this field.

Mother's Given Names

Mother's Given Names

Type the mother's given names that were written on the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Mrs, Miss, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or contain a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Zelma Lee

Mother's Surname

Mother's Surname

Type the mother's surname that was written on the record. The surname may be written either before or after the given names.

When the mother's maiden surname and married surname are both given, record only the maiden surname.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Miss, Mrs, etc.

There will be names from other cultures included. If you cannot determine whether a name is a given name or a surname, index the name in the Mother's Given Names field.

If the surname was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Kelly

Mother's Titles or Terms

Mother's Titles or Terms

Type the titles or terms that were written on the record.

If the titles or terms were not recorded or contain a variation of the word "unknown, "press Tab to skip this field.