US, Ohio—Tax Records, 1800–1850 [Part 5]


Project Instructions



How to Index Given Names and Surnames

  • Index the names of people who were listed as current owners or proprietors, whether resident or nonresident. Do not index the names of original owners who may be listed on the document.
  • When names are written in more than one column, such as in resident and nonresident columns, index the names vertically down the page as they appear in either column.
  • Do not include titles or terms, such as Mr, Mrs, Sr, or Jr, in the Given Names or Surname fields. Index them in the Titles or Terms field instead.
  • Do not expand abbreviated names. For example, do not change "Thos" to Thomas, or "Wm" to William.
  • Sometimes after a name was recorded, other individuals were referred to in addition to the main person whose name was listed on the record, for example, "James Brown and Mother" or "James Brown and Brothers." Do not create additional records and index these individuals unless a name was given for them, such as "James and John Brown." In this case, index separate records for James Brown and John Brown.
  • Names were often repeated on tax documents for different parcels of land. Each name needs to be indexed only once per image, so if a name is repeated, either written out in full or followed by a ditto mark or other sign of repetition in the name field, index it only once.
  • If a name is repeated but is followed by a different title or term, such as Jr or Sr, index the repeated name as a separate record, and type the different title or term in the Titles or Terms field.

Event Year

  • The event year was omitted on many of the tax forms. However, you may be able to determine the year from other data on the image or from the previous or next image.

Adding Records in the Data Entry Area

  • The documents in this collection vary greatly in the number of individuals listed in each document, so the data entry area is set at just one record. You will usually need to add records in the data entry area to match the number of entries on the tax form. To add records:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the number of records on the document.
    4. Click OK.

Damaged Pages

  • Some tax documents are damaged and unreadable. When a record or field is unreadable, mark the record or the field as unreadable, and continue to index the records or fields that are readable.
  • To mark a field as unreadable, press Ctrl+U, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Field Unreadable.
  • To mark an entire record as unreadable, press Ctrl+Shift+U, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Record Unreadable.

Handwriting Helps

  • These records are handwritten. The handwriting resource on the data entry screen may help you decipher the handwriting.
  • To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).

Additional Information