US, New York—1875 State Census

Project Instructions

What to Index in This Project

  • The 1875 New York State Census included several schedules, including records of marriages, deaths, and agriculture and other industry.
  • Only schedule 1, the population schedule, will be indexed in this project.
  • If an image includes schedules 2–6 only, it should be marked as a No Extractable Data Image.
  • If an image includes a page of the population schedule and a page of one of the other schedules, index the population schedule only.

Multiple Names on a Census Entry Line

  • Sometimes after a name was recorded, other individuals were referred to in addition to the main person whose name was listed on the record, for example, "James Brown and Mother" or "James Brown and Brothers." Do not create additional records or index information about these other individuals, unless a name was given for them, such as "James and John Brown." In this case, index separate records for James Brown and John Brown.
  • If more than one name was written on the same census entry line, use the same line number in the Line Number field for both records.

Blank Entry Lines

  • Each census page has 45 entry lines. If an entry line on the form has no data to be indexed, skip it, and index the next entry line, making sure that the number in the Line Number field is the same as the line number on the census form.
  • Do not mark any entry lines as blank until the end of the batch.
  • If you have indexed all the records on the image and empty lines remain in the data entry area, mark all the remaining entry lines as blank. To mark an entry line as blank, click in a field in that line, and press Ctrl+Shift+B, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Record Blank.
  • In some cases, the census taker may have written more than 45 entries on a census form. If a form has more than 45 entries or if the image you are indexing includes two census pages, please add enough entry lines in the data entry area to match the number of entries on the image.
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the total number of records on the page.
    4. Click OK.

Damaged Pages

  • Some census pages were damaged and are unreadable. When an entry line or part of an entry line is unreadable, mark the record or the field as unreadable, and continue to index the records or fields that are readable.
  • To mark a field as unreadable, press Ctrl+U, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Field Unreadable.
  • To mark an entire entry line (a record) as unreadable, press Ctrl+Shift+U, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Record Unreadable.

Highlights and the Ruler

  • Highlights are not available for this project. You may use the ruler instead to follow a record across an image.
  • If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To use the ruler:
    1. On the menu bar, click View.
    2. Select Show Ruler

Handwriting Helps

  • Many of these records are handwritten. The handwriting resource on the data entry screen may help you decipher difficult handwriting.
  • To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill) on the toolbar just above the data entry area.

Additional Information