US, New York—1875 State Census


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image includes only census schedules 2–6 (that is, if it has no population schedules) or if the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Page Number

Page Number

The page number was usually recorded in the upper right corner of the page, but it may also be located in the upper left corner.

Most images contain two pages. Don’t forget to check for a new page number as you begin to index a new page.

If the page number is not legible or visible, you may be able to determine the page number by looking at the previous or next page or the previous or next image.

If the page number was not recorded, legible, or visible and you cannot determine what it was, press Ctrl+B to mark this field as blank.

Click here to see an example: 4

Line Number

Line Number

Type the line number that was located next to each record.

A line number was usually printed on both the right and left sides of each entry line. If one side is not visible or legible in the image, be sure to check the other side of the entry line for the number.

If the line number was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1

Family Number

Family Number

Type the family number that was recorded in column 4 of the census form.

The family number was usually written only once, next to the first name listed for each household. However, it needs to be repeated for all members of the same household.

If the census taker began recording a household at the bottom of the previous census page and continued at the top of the page you are indexing, you should be able to find the family number from the previous image by doing the following:

  • On the menu bar, click View.
  • Click Show Previous or Next Image.
  • In the window that appears, click the Previous Image button.
  • Scroll to find the last family number on the previous image.
  • Type the family number for each person in the household on the page you are indexing.
  • Return to normal view by clicking View and then Show Previous or Next Image.

If the family number was not recorded, was written as a variation of the word "unknown," or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: 28

Given Names

Given Names

Type the given names that were written in column 5 of the census form.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: William

Surname

Surname

Type the surname that was written in column 5 of the census form.

The surname may have been written just once for the entire family, next to the given names of the first family member, and the remaining family members may have some variation of ditto marks in the place of the surname. If so, the surname needs to be repeated for each family member.

If the surname was repeated for each family member, look at all the versions of the surname, and type to most complete or legible version.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr, Jr, or Mrs, with the name. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Barron

Titles or Terms

Titles or Terms

Type titles or terms, such as Sr, Mrs, or Mr, that were recorded in column 5 of the census form.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded, press Tab to skip this field.

Click here to see an example: Tab

Age

Age

Index the age that was written in column 6 of the census form.

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 30

Sex

Sex

Type either M (for male) or F (for female), according to what was written in column 7 of the census form.

Index the sex only if it was specifically recorded or you can tell what it was from relationship terms, such as "son," "daughter," or "wife." Do not assume a sex based on the given names.

If the sex was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Relationship

Relationship

Type the relationship that was recorded in column 9 of the census form.

If the relationship was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Use the lookup list for assistance.

If the column contains ditto marks, type the relationship from the previous record.

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Son