US, Minnesota - 1905 State Census


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, is a duplicate, has no extractable data, or is unreadable, select one of these options. Then press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: No Extractable Data Image

Page number

Page Number

Page numbers are normally located in the upper left corner of left pages and in the upper right corner of right pages. Index page numbers written in the corners of the pages, not the formal "Sheet No."

If the page number was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 97

Consecutive Number of Enumeration

Consecutive Number of Enumeration

The consecutive number of enumeration was recorded in the first column of the register.

The numbers may be completely or partially hidden in the gutter of the book. When this occurs and the numbers cannot be read, start the number at one for the first record on the image and the following numbers will be automatically generated. 

Click here to see an example: 42

Surname

Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

The surname may have been written only once for the first member of the family. However, it needs to be repeated for each family member.

If the enumerator began recording a family at the bottom of one census page and continued at the top of the next, you should be able to find the surname from the previous image by doing the following:

  • On the menu bar, click View.
  • Click Show Previous/Next Image.
  • The previous or next image will be the image you see on the right side of the double screen.
  • Click the Previous Image button.
  • Scroll to find the last surname on the previous image.
  • Type the surname for each person in the family.
  • Return to normal view by clicking View and then Show Previous/Next Image.

Do not include titles or terms with the surname, such as: Sr, Jr, Baby, Infant, Mrs, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded, was written as a variation of the word "unknown," or cannot be determined from the previous image, press Ctrl+B to mark this field as blank.

Click here to see an example: Stokes

Given Names

Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Baby, Infant, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mildred M

Titles and Terms

Titles and Terms

If recorded, titles and terms, such as Sr, Jr, Baby, Infant or Mrs, will be in the column 2 with the name.

Type the titles and terms that were written on the record.

If the titles and terms were not recorded, press Tab to skip this field.

Click here to see an example: Mrs

Gender

Gender

Type either M for male or F for female as it was written in the column 5.

Index the gender only if it was specifically recorded. Do not assume a gender based on given names.

If the gender was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F

Age

Age

The age was recorded in column 6.

Type the number of years in this field. Do not type a y after the number.

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or the child was stillborn, index the age as 0 (zero).

Do not index descriptive words, such as: "abt" or "full age."

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

Click here to see an example: 0

Color

Color

Type the color or race as it was written in the column 7.

If the color was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: I

Place of Birth

Place of Birth

The place of birth was recorded in column 8. The column heading indicates it will be a state or country, but other information, such as a town or a nationality, may have been recorded. Index whatever was recorded.

Ditto marks or similar signs of repetition may be found in this field. If a field contains any of these signs, type the actual information from the field above.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Pennsylvania

Father's Place of Birth

Father's Place of Birth

The father's place of birth was recorded in column 8. It will usually be a state or country, but other information, such as a town or a nationality, may have been recorded. Index whatever was recorded.

Ditto marks or similar signs of repetition may be found in this field. If a field contains any of these signs, type the actual information from the field above.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Germany

Mother's Place of Birth

Mother's Place of Birth

The mother's place of birth was recorded in column 8. It will usually be a state or country, but other information, such as a town or a nationality, may have been recorded. Index whatever was recorded.

Ditto marks or similar signs of repetition may be found in this field. If a field contains any of these signs, type the actual information from the field above.

If the place of birth has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: England