US, Maine - Vital Records, 1892-1907 [Part A]


Project Specific Indexing Instructions



Different Types of Forms

  • Births - All information for birth records was recorded on a single image. Each image contains a single record.

                    Birth Record 

  • Marriages - Information for marriage records was recorded on two sides of a form, and each side appears on a separate image.
    1. Most of the Information about the marriage is on front of the form.
    2. Information about the groom's and bride's parents are on the back of the form.
    3. Index each image as though it were a separate record.
    4. Do not try to combine the information into the fields of one image.
    5. Each indexed record will have only part of the information for the marriage, and the remainder of the fields will be blank.

           Front of Marriage Record

           Back of Marriage Record 

  • Deaths - Information for death records was recorded on two sides of a form, and each side appears on a separate image.
    1. Only the image of the front has information to be indexed.
    2. Mark the image of the back as: No Extractable Data Image.

           Front of Death Record

           Back of Death Record 

Number of Records per Image

  • The data-entry area is set at one record per image. If you encounter an image with more than one record, you will need to add additional entry lines to match the actual number of records on the image. To do this:
    1. On the menu bar, click Tools.
    2. Click Records per Image...
    3. In the box next to Number of Records, type the actual number of records on the image.
    4. Click OK.

Highlights

  • Because of the different forms found in this project, highlights are not available.

Handwriting Helps

  • Many of these records are handwritten. The handwriting help available on the data entry screen may help you decipher handwriting.
  • To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).