US, Louisiana—State Deaths, 1956–1957


Project Instructions



Amendments to Death Records

  • Some of the death records are amendments to the record in the previous image. If you find any amendments, index them as separate records. Do not use them to correct the information on the original certificate.

Number of Images per Batch

  • Batches have 15 images per batch.

Records per Image

  • The data entry area is set at one record per image, and most images contain just one record. But you may occasionally need to add entry lines to match the number of records on the image. To add entry lines:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the number of records on the image.
    4. Click OK.
  • To help identify the number of records on an image:
    1. Click the Image Navigation tab in the bottom right corner of the screen.
    2. Click and drag the dark gray box with your mouse to move around to all areas of the image.

Corrected or Crossed-Out Information

  • When information is crossed out and then replaced, type the new data in the appropriate fields.
  • When the information is crossed out, is not replaced, and can be read, type the crossed-out information.
  • If information is not crossed out but is replaced or has been added to, type the most complete version of the record.
  • When the information is crossed out, is not replaced, and cannot be read, mark the field as unreadable by pressing Ctrl+U.
  • When no entry on a record can be read, mark the entire record as unreadable by pressing Ctrl+Shift+U.

Duplicate Images

  • At times, images are duplicates of the previous image.
  • If you see duplicate images, index the image which is the easiest to read. It is acceptable to combine information from the duplicate record onto the one being indexed if it is easier to read the information on the duplicate.
  • Mark the other image as a duplicate by doing the following:
    1. Click the Header Data tab.
    2. Click in the Image Type field.
    3. Click the down arrow at the right side of the field.
    4. Select Duplicate Image from the list.
    5. Click Yes on the warning message.
  • Finish indexing the rest of the images in the batch.

Blank and No Extractable Data Images

  • Do not index blank forms.
  • If an image is blank or all forms on the image are blank, mark the entire image as blank.
  • If an image contains only information that does not need to be indexed, mark it as a No Extractable Data Image.
    1. Click on the Header Data tab.
    2. Click in the Image Type field.
    3. Click the down arrow at the right side of the field.
    4. Select Blank Image or No Extractable Data Image.
    5. Press Enter or Tab.
    6. Click Yes on the warning message.
  • Finish indexing the rest of the images in the batch.

Overlay Images

  • Some images may include overlays. (Click here for an example of an image with an overlay).
  • Index all information that is visible on the image from both the overlay and page under it.

Additional Information