US, Georgia—Deaths, 1931–1940 [Part B]


General Indexing Instructions



Corrected or Crossed-Out Information: 

  • When information is crossed out and then replaced, type the new data into the appropriate fields.
  • When the information is crossed out, not replaced, and can be read, type the crossed-out information.
  • When the information is crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U.

Lookup Lists:

  • A lookup list is a collection of common names, places, races, etc, that can be used to help decipher a specific field. All fields that have a corresponding lookup list will have a down arrow at the right side of the column.
    1. Click the down arrow.
    2. Select Lookup for the appropriate list for that field to appear.
  • The lookup lists are not comprehensive. If the clerk wrote something that is not in the list, type what was written on the certificate.

Red Wavy Line:

  • The red wavy line does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is okay.

How to adjust the width of a column in the data entry area:

    1. Position the mouse pointer on the right side of the column.
    2. When the pointer turns into a double-sided arrow, click and hold the left mouse button, and then move your mouse to the right to make the column wider or to the left to make the column narrower.

Unknown:

  • If a <Required> field contains a descriptive word, such as "unknown" or "don’t know," press Ctrl+B to mark the field as blank.
  • If a field  that is not required contains a descriptive word, such as "unknown" or "don’t know," press Tab to skip this field.   

How to Rotate the Image:

    1. On the menu bar, click View.
    2. Select Rotate Left or Rotate Right until the image is readable on the indexing screen.        

Unnecessary Punctuation:

  • Do not type periods, commas, parentheses or semicolons after initials, abbreviations, or between multiple levels of localities for any of the fields.

How to use the ruler:

  • You may choose to use the ruler to follow the record across the page. If so, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:
    1. On the menu bar, click View.
    2. Select Show Ruler.

Ditto Marks:

  • Ditto marks or similar signs of repetition may be found in several fields. If a field contains any of these signs, type the actual information from the above field.