US, Georgia—Deaths, 1931–1940 [Part B]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain death information, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal 

Certificate Number

Certificate Number

Index the certificate number as it was written or typed on the record. The number is usually located in the top-right corner of the certificate.

If a certificate number was not recorded, press Tab to skip this field.

Click here to see an example: 615547

County

County

Type the county as it was written on the certificate.

If the county was misspelled, DO NOT spell it correctly. If it was abbreviated, DO NOT type the complete name.

If the county was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Richmond

City or Town

City or Town

Type the city or town as it was written on the certificate.

If the city or town was misspelled, DO NOT spell it correctly. If it was abbreviated, DO NOT type the complete name.

If the city or town was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Augusta

State or Country

State or Country

Type the state or country where the death took place. The name of the state or country may be recorded as part of the preprinted form.

Do NOT index the state or country of the event unless it was listed on the record.

If the state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If there is any question as to what the abbreviation stands for, index what was written in the record, excluding punctuation.

If the state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Given Names

Given Names

The names were usually written with the given names and initials first. Do not include titles or terms, such as Sr, Jr, Mrs, Miss, baby, stillborn, or infant, with the given names.

If a given name was abbreviated, type it as it was written on the certificate. Do not type a period after the abbreviation. (Hyphens and apostrophes are OK.)

If you cannot determine if a name is a given name or a surname, index it in this field.

If the given names and initials were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Abigail

Surname

Surname

The names were usually written with the surnames last. Do not include titles or terms, such as Sr, Jr, Mrs, Miss, baby, stillborn, or infant, with the surname.

If the maiden name and the married name were both recorded, type them both in this field, with the maiden name first.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Littleton Palmer

Titles or Terms

Titles or Terms

Type the titles or terms of the deceased that were written on the record.

If the titles or terms were not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mrs

Sex

Sex

Type either M (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as “son” or “daughter,” or from other indications in the record, such as relevant titles and terms. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: F 

Color or Race

Color or Race

Type the color or race as it was written on the certificate.

If the color or race was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: White

Death Month

Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Death Day

Death Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 2

Death Year

Death Year

Type a four-digit number for the year.

This collection is from 1931 to 1940. If only a two-digit number was recorded, you should be able to type 19 as the first two digits of the four-digit year, unless other data on the image indicates otherwise.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1930

Spouse's Given Names

Spouse's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: A P 

Spouse's Surname

Spouse's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Jr, Sr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Hightower 

Spouse's Titles or Terms

Spouse’s Titles or Terms

Type the spouse’s titles or terms that were written on the record.

If the spouse’s titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mr

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as 0 (zero).

If the age was not recorded, do not try to calculate the age from any dates. Just press Ctrl+to mark this field as blank.

If the age was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 20

Occupation

Occupation

Type the occupation that was written on the death certificate. 

On death certificates, the Occupation field was usually divided into four subfields. Index only the deceased’s trade or profession, which was typically recorded in field 8a.

Use the lookup list for assistance. If the occupation was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation. 

If the occupation was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Farmer

Deceased's Birth Place

Deceased's Birth Place

Type the town, city, state, or country that was written in the Birthplace field on the death certificate. 

Type the term or terms as they were written. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.) Do not correct misspellings or expand abbreviations. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If the birth place was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an exampleRivertown Ga

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Gib 

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Jr, Sr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

Do not assume the father's surname from the child's surname. If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Goings

Father's Titles or Terms

Father’s Titles or Terms

Type the father’s titles or terms that were written on the record.

If the father’s titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mr

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss or Mrs, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lottie

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Miss or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Fry

Mother's Titles or Terms

Mother’s Titles or Terms

Type the mother’s titles or terms that were written on the record.

If the mother’s titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Miss

Burial Place: Cemetery

Burial Place: Cemetery

Type the name of the cemetery or the locality that was written in the Burial Place (Cemetery) field on the death certificate.

Type the term or terms as they were written. Do not correct misspellings or expand abbreviations. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.) Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

If the Burial Place (Cemetery) was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Willis Cem

Burial Place: Post Office

Burial Place: Post Office

Type the name of the post office or the locality that was written in Burial Place (Post office) field on the death certificate.

Type the term or terms as they were written. Do not correct misspellings or expand abbreviations. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.) Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. 

Do not type the date in this field.

If the Burial Place (Post Office) was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Pelmetto Ga

Explanation to Arbitrator (TEST)

Explanation to Arbitrator (TEST)

This field is part of a test to allow you as an indexer to explain to the arbitrator any specific decisions you made while indexing this record. You do not have to record a reason for how you indexed every field. This field is optional and should only be used for specific indexing situations where you believe the arbitrator might benefit from the additional information before making a decision.

Because this field is experimental, it is not yet possible to exclude it from the arbitration results. Therefore, adding comments to this field may temporarily decrease your arbitration percentage. Batches only stay in your arbitration results for 90 days, so they will eventually fall off. If the test on this field is successful, the system will be updated so this field will not affect your percentage in the future. 

Instruction for the Indexer

As you complete indexing each record in your batch, optionally use this field to explain specific decisions you made that the arbitrator may not understand or agree with. Remember you do not need to account for everything you indexed. The main purpose of this field is for you to give valuable information to the volunteer who will arbitrate your batch.

Instruction for the Arbitrator

If indexers make comments in this field, the program will flag it for arbitration. Anytime you must arbitrate this field, please review all of the comments carefully and make adjustments as needed to the other fields in the same record. After using the explanations to the fullest extent, return to this field, and press Ctrl+B to mark the field blank. 

Click here for some samples.