US, West Virginia—Will Books, 1756–1971 [Part D]


Record Fields and Indexing Instructions

Image Type

Image Type

Be sure to search each image carefully as you determine the correct image type. An image may include more than one page and may contain more than one record.

When you have identified the content of the image, click in the Image Type field, and then click on the option from the list that best describes the image.

If the image contains the page of a will or codicil on which a testator's name first appears, select Normal. Then continue to the next image.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image does not contain the page of a will or codicil on which a testator's name first appears, but instead has only subsequent pages of a will or other types of documents, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Page Number

Page Number

The page number was usually located in the upper corner of the page.

If you find a will with two page numbers on it, index the lowest page number.

If the document does not have a page number, press Tab to skip this field.

Click here to see an example: 429

Event Year

Event Year

Type the most recent year that appears on the will or codicil. Check what was written on the will or codicil as well as what may have been stamped or written in the margin.

Type a four-digit number for the year. If only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

Do not search through other associated documents, such as court probate documents, to find an event year. If no year was included on the will or codicil, press Tab to skip this field.

Click here to see an example: 1950

Given Names

Given Names

Index only the name of the testator (the person whose will it is). DO NOT INDEX the names of any other individuals, such as heirs, beneficiaries, family members, administrators, attorneys, judges, clerks, and so on.

The testator’s name was often written more than once in a will. Look through the portion of the document on the image you are indexing, and type the most complete version of the name that occurs in that portion of the document. If a will continues on to another image and you've already indexed the name, don't look at the continuing pages for other variants of the name.

If the image contains more than one document pertaining to the same testator, do not use variants of the name that appear in other documents.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: George S

Surname

Surname

Index only the name of the testator (the person whose will it is). DO NOT INDEX the names of any other individuals, such as heirs, beneficiaries, family members, administrators, attorneys, judges, clerks, and so on.

The testator’s name was often written more than once in a will. Look through the portion of the document on the image you are indexing, and type the most complete version of the name that occurs in that portion of the document. If a will continues on to another image and you've already indexed the name, don't look at the continuing pages for other variants of the name.

If the image contains more than one document pertaining to the same testator, do not use variants of the name that appear in other documents.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: White