US, Virginia, Richmond—Birth Index, 1870–1912


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a birth record, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Child's Surname

Child's Surname

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as infant or Jr, with the surname. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Tucker

Child's Given Names

Child's Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as infant, or Jr, with the given name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: would be indexing by pressing Ctrl+B (to mark the field as blank).

Child's Titles or Terms

Child's Titles or Terms

Type titles or terms, such as Jr, baby, or infant that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

Father's Given Names

Father's Given Names

Click here for additional help in indexing this field.

The father's given names is listed first before the mother's given names.

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Mr or Sr, with the given name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Chas H

Father's Surname

Father's Surname

Click here for additional help in indexing this field.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

If the record lists a husband and wife such as "John and Mary Smith," you can assume the husband's Surname is Smith.

Do not include titles or terms, such as Mr or Sr, with the surname. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tucker

Father's Titles or Terms

Father's Titles or Terms

Type titles or terms, such as Sr or Mr, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mr

Mother's Given Names

Mother's Given Names

Click here for additional help in indexing this field.

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Mrs or Miss, with the given name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Elizabeth H

Mother's Surname

Mother's Surname

Click here for additional help in indexing this field.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Mrs or Miss, with the surname. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Osborn

Mother's Titles or Terms

Mother's Titles or Terms

Type titles or terms, such as Mrs or Miss, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mrs

Color or Race

Color or Race

Type the color or race that was written in Color field.

If color or race was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. Use the lookup list and the abbreviation key at the bottom of the census form for help. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the color or race was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: White

Gender

Gender

Type M (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms ("son" or "daughter") or from other contextual indications (a title or term). Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: F

Birth Month

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mar

Birth Day

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 4

Birth Year

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1946

Register Number

Register Number

Type the registered number as it was written, stamped, or printed on the record.

If a register number was not recorded, press Tab to skip this field.

Click here to see an example: 1336