US, Virginia—Bible Record Collection, 1700–1900


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the image is a cross-reference card or does not contain a Bible reference card, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Event or Record Type

Event or Record Type

Select the type according to the event date that was recorded on the card. If the card shows more than one event date (birth, marriage, or death), select the event or record type in this order of preference:

  1. Birth
  2. Marriage
  3. Death

To select the record type:

  1. Click in the Event or Record Type field.
  2. Click the down arrow at the right side of the field.
  3. Select the correct record type.

Click here to see an example: Birth

Surname

Surname

The surname was often written before the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Index the surname of the principal person only. Do not add records and index other surnames that may be recorded on the index card.

If a maiden name and a married surname were both recorded on a card, type them both in this field, with the maiden name first.

Do not include titles or terms, such as Mr, Mrs, Jr, or infant, with the name. Do not include parentheses or punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Anderson

Given Names

Given Names

The given names were usually written after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Index the given names of the principal person only. Do not add records and index other names that may be recorded on the index card.

Do not include titles or terms, such as Mrs, Mr, Jr, or infant, with the name. Do not include parentheses or punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M A D

Event Year

Event Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the index card shows dates for multiple events, index the event year only for the record type you selected.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1810

Event Month

Event Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the index card shows dates for multiple events, index the event month only for the record type you selected.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dec

Event Day

Event Day

Type the one- or two-digit number for the day.

If the index card shows dates for multiple events, index the event day only for the record type you selected.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 19

Bible Reference

Bible Reference Number

Type the Bible reference number.

Do not index the abbreviation "cf" that was often typed in front of the Bible reference number. Do not index any punctuation, such as a colon, that was included with the reference number.

If more than one Bible reference number was recorded on the card, index only the first reference number.

If the reference number was not included on the card, press Tab to skip this field.

Click here to see an example: Mss64B34427