Read the Instructions
- Please review these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to these instructions.
- Click here for a summary of project updates.
What Do the Records Look Like?
- The three main types of records in this project are baptism, marriage, and burial records. Baptism records may include birth records, and burial records may include death records.
- The following examples show some of the many forms and formats. This list is not all inclusive.
- Because many forms were used and these records cover a long span of time, you should study each form carefully to find the information for each field.
- If you find an image that has only another record type, such as confirmations, you should mark the image as a No Extractable Data Image.
Number of Records per Image
- The data entry area is set at two records per image. You may need to add records in the data entry area to match the actual number of records on the image. To add records:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
How to Index Surnames for Women
- The general rule is that if no surname was recorded for a wife, do not assume a surname from the spouse. Leave the Surname field blank.
- An exception to this rule is that if the names of a husband and wife were recorded with the word "and" or the symbol "&" between the two given names (for example, "John and Mary Smith"), the surname may be indexed for both the husband and the wife.
- If both a maiden name and a married name (including any surnames from previous marriages) were recorded for a woman, index all surnames in the Surname field, with the maiden name first.
Data Entry Screen
- The only data entry option for this project is "form entry," which allows you to see the data entry area for just one record at a time. The data entry fields are arranged vertically, one above another in a column.
- To advance from field to field, press Tab or Enter.
- If you press Tab or Enter when you are on the last field of the record, a blank form appears for you to enter the information for the next record.
- If you are on the last field of the last record of the batch and press Tab or Enter, a dialogue box opens, asking if you want to add more records to the image. If the image has other records that you have not yet indexed, click in the Number of records box, and type the number of records on the image; then click OK. Otherwise, leave the number at 0 (zero), and click OK.
How to Index Twins
- If multiple births, such as twins, were written as a single record, index each of them as a separate record in the data entry area.
- Many of these records are handwritten. The handwriting resource on the data entry screen may help you decipher handwriting.
- To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).
- Additional handwriting helps (a resource for deciphering challenging handwriting).