US—Veterans Administration Pension Payment Cards, 1907-1933 [Part F]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

  • If the image is normal and shows the front, or history, side of at least one card, select Normal. Then, press Tab or Enter.
  • If the image shows only the ledger side of the cards, or Charge Dummy cards, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes.
  • If the image is blank, is an exact duplicate of another image (not of another card), or is unreadable, select the corresponding option from the list. Press Tab or Enter, and, on the warning message, click Yes.

Then continue to the next image.

Click here to see examples: Normal and No Extractable Data Image

Pension Payment Type

Pension Payment Type

The type of pension payment is stamped in capital letters on each card.

  1. Click in the Pension Payment Type field.
  2. Click the down arrow to see the drop-down list.
  3. Choose the correct type: Army Invalid, Navy Invalid, Army Widow, Army Dependent, Army Minors, and so on.
  4. If minors are listed on widow cards, the Pension Payment Type will still be Widow.

If the pension payment type was not printed on the form, press Ctrl+B to mark this field as blank.

Click here to see an example: Army Invalid

Soldier's or Sailor's Surname

Soldier's or Sailor's Surname

On the Invalid or Minors cards, the soldier's or sailor's surname was written first on the card. On the Widow or Dependent cards, the recipient's surname was written first, with the soldier's or sailor's surname recorded in the Name of Soldier or Name of Sailor field, under the certificate number.

If the soldier's or sailor's surname was not recorded, do not assume it from the recipient's surname. If alias surnames were recorded, type both surnames, with the word "or" between the surname and the alias surname.

Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Humphrey

Soldier's or Sailor's Given Names

Soldier's or Sailor's Given Names

On the Invalid or Minors cards, the soldier's or sailor's name is the first name written on the card. On the Widow or Dependent cards, the recipient's name was written first, with the soldier's or sailor's name recorded in the Name of Soldier or Name of Sailor field.

If alias given names were recorded, type all given names, with the word "or" between the given names and the alias names.

Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded, or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: George

Recipient's Surname

Recipient's Surname

Index the surname of the widow, dependent, or minor. DO NOT INDEX any names that were written in the "Fees" field of the card. Do not index the names of people who received reimbursements or accrued payments, unless the relationship to the veteran or other principal person (widow, minor, or dependent) was clearly indicated.

On Widow or Dependent cards, the recipient's name was written first on the card. On Minors cards, the recipient or recipients are listed in the Minors field. On Widow cards, check also for minors listed in the Minors field.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

If the surname was not recorded, do not assume it from the soldier's, sailor's, parent's, or guardian's surname.

Do not include titles or terms, such as Mrs or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Rundels

Recipient's Given Names

Recipient's Given Names

Index the given names of the widow, dependent, or minor. DO NOT INDEX any names that were written in the "Fees" field of the card. Do not index the names of people who received reimbursements or accrued payments, unless the relationship to the veteran or other principal person (widow, minor, or dependent) was clearly indicated.

On Widow or Dependent cards, the recipient's name was written first on the card. On Minors cards, the recipient or recipients are listed in the Minors field. On Widow cards, check also for minors listed in the Minors field.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If given names were not recorded, or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Louisa

Guardian's Surname

Guardian's Surname

Index a name in this field only if:

  • The person was clearly indicated as the guardian of a minor.
      OR
  • The person (such as a widow) was shown to be related to the veteran or minor, and neither the veteran nor the minor has a surname listed. Click here for an example.

IN ALL OTHER CASES, press Tab to skip this field.

The surname may be written either before or after the given names. Be sure to type the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Abbey

Guardian's Given Names

Guardian's Given Names

Index a name in this field only if:

  • The person was clearly indicated as the guardian of a minor.
      OR
  • The person (such as a widow) was shown to be related to the veteran or minor, and neither the veteran nor the minor has a surname listed. Click here for an example.

IN ALL OTHER CASES, press Tab to skip this field.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If given names were not recorded, or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lillis R

Death Day

Death Day

Type the one- or two-digit number for the death day. DO NOT index a death notification date in this field.

If the day was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 2

Death Month

Death Month

Type the first three letters of the death month: Jan, Feb, Mar, etc. DO NOT index a death notification date in this field.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: May

Death Year

Death Year

Type a four-digit number for the death year. DO NOT index a death notification date in this field.

If only a two-digit number was recorded, try to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1922