US (Community Project), Vermont, St. Albans—Arrivals at Canadian Ports, 1895–1954 [Part C]


Project Instructions



Read the Instructions

  • Please read these project instructions carefully before indexing any batches.
  • Review this page and the field helps frequently for updates to the instructions.
  • Click here for a summary of project updates.

Sample Images

Indexing Names

  • The indexed cards were usually filed in alphabetical order by surname.
  • Index the primary or principal name only; do not index any other names that may appear on the card, such as the names of family members, clerks, or customs agents.
  • Do not index titles or terms in name fields.
  • If alias names were included on a card or if an individual’s name was listed with various spellings on the card, include all variants, separating each with the word Or. For example, if a name was written as "Georgios (George), George Broski, George Browzowski, or George Brzozowski," you would index the name fields as follows:
    • Given Name: Georgios Or George
    • Surname: Broski Or Browzowski Or Brzozowski

Diacritics and Other Characters

  • If the name of a person or locality was written with a character not on your keyboard, such as the ò in Nicolò, please insert the character by clicking the Enter special international characters icon (which is a square with an "ñ" in it) and selecting the character you want to insert, or:
    1. On the menu bar, click Edit.
    2. Click International Letters.
    3. Click the letter you want to insert.

Corrected or Crossed-Out Information

  • When information was crossed out and then replaced, type the new data in the appropriate fields.
  • When information was crossed out, was not replaced, and can be read, type the crossed-out information.
  • If information was not crossed out but was replaced or was added to, type the most complete version of the record.
  • When the information was crossed out, was not replaced, and cannot be read, mark the field as unreadable by pressing Ctrl+U.
  • When every entry on a record cannot be read, mark the entire record as unreadable by pressing Ctrl+Shift+U.

Number of Records per Image

  • The data entry area is set at one record per image. If an image shows more than one document, you may need to add records in the data entry area:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the number of records on the image.
    4. Click OK.

Highlights and the Ruler

  • Highlights are not available for this project. You may use the ruler instead to follow a record across an image.
  • If you choose to use the ruler, please be aware that it is not anchored to the indexing screen and does not automatically move as you move to a new entry. To use the ruler:
    • In the menu bar, click View.
    • Click Show Ruler.

Additional Information