Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to the instructions.
- Click here for a summary of project updates.
What Is Unique about This Project
- For each biography, you will select a record type: Principal, Relative of Principal, or Nonrelative.
- Index the name of the principal first, along with all relevant biographical information for which there are corresponding fields. (The principal is the person whose name is printed in capital letters.)
- Then index all the remaining names in the biographical entry in the order that they appear. For each name, indicate in the Record Type field whether it is for a relative or a nonrelative of the principal.
- Do not assume the gender of a relative based on given names; if gender is not clearly indicated in the biography, either directly or with pronouns or titles or terms, use the corresponding generic term in indexing the relationship. For example, if no gender was indicated in the biography, you would index Child instead of Son or Daughter, or Parent instead of Mother or Father, or Sibling instead of Brother or Sister.
- When indexing the names of parents, if two parents were listed, you can assume that the first parent listed was the father and the second one was the mother unless other evidence in the record indicates otherwise.
- Women may have been listed with the names of their spouses, along with the title “Mrs,” for example, Mrs George Johnson.
- In these cases, you would index the name and title fields as follows:
- Given Names: George
- Surname: Johnson
- Titles or Terms: Mrs
- Search the biography carefully; the actual given names may be listed elsewhere in the biography and should be indexed if they were listed.
- Do not create additional records for individuals unless they were actually mentioned in the biography. For example, if the biography listed Mrs George Johnson as a child, you would not index a record for George Johnson himself, unless he was actually mentioned.
- If the surname of an individual was not listed in a biography, do not assume a surname from the surname of the principal or of another person in the biography.
- If an individuals name was part of the title of a wagon or handcart company, do not create a record for the company leader's name.
- Index the place of death if one was listed in the biography.
- Do not index street addresses or the names of hospitals in the place fields.
- Do not index words of approximation, such as the words “near,” “about,” or “around.” For example, if a biography states that the principal died or was born “near Manti, Utah,” index Manti as the town or city and Utah as the state; do not index the word “near” in any fields.
- Do not index a place unless it was actually mentioned in the biography. For example, if the entry says only “Manti, Utah” you would not index a county name since one wasn’t given in the entry, even if you know what county Manti is located in.
Number of Records per Image
- If an image has fewer than 75 records, you will need to mark the unused records as blank in the data entry area. (Do not add more entry lines.) To mark a record blank, select any field in the record, and press Ctrl+Shift+B, or:
- On the menu bar, click Edit.
- Click Mark Field or Record.
- Click Mark Record Blank.
- If an image has more than 75 records, you will need to add entry lines in the data entry area to match the number of records on the image. To add entry lines:
- In the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
What to Do When Records Span Two Images
- If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous image. Start indexing at the first complete record. Click here for an example.
- If the last record on an image continues to the next image, index the entire record, including what continues to the next image. Click here for an example. To see the next image:
- On the menu at the top of the screen, click View.
- Click Show Previous or Next Image.
- In the window that appears, click the Next Image button.
- Index the record while viewing both images at the same time. (In this case, ignore the "Do not index from this image" warning.)
Using the Ruler
- Many biographies are lengthy, and the ruler may help you keep your place in the entry while you index information.
- If you choose to use the ruler, please be aware that it is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler:
- On the menu bar, click View.
- Select Show Ruler.