US, Utah—(Civil War) Grand Army of the Republic Membership Records, 1879–1934


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a census index card, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: Normal

Line Number

Line Number

Type the line number that was usually recorded next to the name.

Do NOT index the page number as a line number. The page number is usually found at the top of the page.

If a line number was not recorded, press Tab to skip this field.

Click here to see an example: 111

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles, terms, or ranks, such as Sr. or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Harding

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Merrial

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as 0(zero).

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 42

Birth City or Town

Birth City or Town

Type the name of the birth city or town.

If the birth city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no birth city or town was recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Buffalo

Birth State

Birth State

Type the birth state that was recorded.

If the birth state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Ohio

Birth Country

Birth Country

Type the birth country that was recorded.

If the birth country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Germany

Residence City or Town

Residence City or Town

Type the name of the city or town where the soldier was residing at the time of his enlistment into the Grand Army of the Republic.

If the residence city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Park City

Enlistment Day

Enlistment Day

Type the one- or two-digit number for the day when the individual was enlisted into the Grand Army of the Republic.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 6

Enlistment Month

Enlistment Month

Type the first three letters of the month in which the individual was enlisted: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aug

Enlistment Year

Enlistment Year

Type a four-digit number for the year in which the individual was enlisted into the Grand Army of the Republic.. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1861