Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to the instructions.
- Click here for a summary of project updates.
- The manifests were usually filed in alphabetical order by surname.
- In the Given Names and Surname fields, index only the name of the principal person listed on the arrival manifest. Do not index any other names that may appear on the form, such as the names of family members, friends, relatives, or custom agents.
- Titles or terms are not indexed in name fields.
- When a name for an individual was recorded more than once on the same document, review the entire document to locate all occurrences of the name, and index the name one time with the most complete form of the name. For example, Mike or Michael.
- If alias names were included on an arrival manifest, separate each with the word Or. For example, if a name was written as "John (Joseph) Stephens or Smith", you would index the name fields as follows:
- Given Names: John or Joseph
- Surname: Stephens or Smith
Multiple Dates per Record
- Cards may include multiple dates. Index the arrival date, which is usually written or typed at or near the top of the card.
- If the card does not include an arrival date but has a manifest date, index the manifest date instead. Click here to see an example of multiple dates.
Highlights and Using of the Ruler
- Because of the many forms in this project, highlights are not available. You may use the ruler instead to follow a record across an image.
- If you use the ruler, please be aware that it is not anchored to the indexing screen and does not automatically move as you move to a new entry. to use the ruler:
- In the menu bar, click View.
- Click Show Ruler.
Back of the Manifest Cards
- Only the front of arrival manifests contains information to be indexed in this project.
- If an image shows both the front and back of a manifest, index the front only, and ignore the back.
- If an image shows the back of a manifest only, mark the image as a No Extractable Data Image. Be sure to examine the image thoroughly to ensure that it does not include the front of a manifest. Click here to see an example of the back of a manifest
- To move the ruler or adjust its width:
- Position the mouse pointer over the ruler bar. When the pointer turns into a four-pointed arrow, click and hold the left mouse button while you move your mouse to drag the ruler to a new location on the screen.
- To adjust the width of the ruler, position the mouse pointer at the top or bottom edge of the ruler bar. When the pointer turns into a two-pointed arrow, click and hold the left mouse button, and then move your mouse up or down to change the width of the ruler.
Brightness and Contrast
- To change the brightness of an image, click View, and then click Brightness and Contrast.
- To darken the image, move the Brightness slider to the left of zero; to brighten the image, move the slider to the right of zero.
- To change the contrast, click and drag the Contrast slider to the right.
- To sharpen the image, click the View menu, and click Sharpen to adjust the slider.
Diacritics and Other Characters
- If the name of a person or locality is written with a character not on your keyboard, such as the "ó" in Nicoló, please insert the character by clicking on the Enter special international characters icon (a square with an "ñ" in it) and selecting the character you want to insert, or:
- In the menu bar, click Edit.
- Click International Letters.
- Click the letter you want to insert.
- Overlays are normally small handwritten or typed notes that cover part of an original record.
- Read the overlay. If it contains information about manifests, then index the information in the corresponding fields. If not, do not index information from the overlay.
- If the document behind the ovelay is a duplicate of a document that is fully shown on another image in the same batch, do not index the information on the document.
- If the document behind the overlay seems to be unique and is not shown on another image in the batch, index as much as you can see.
- The indexing field are usually set up in order so you can smoothly move through the document being indexed. However, if needed, you can rearrange the order of the fields or hide the fields that are not needed.
- In the menu bar, click View
- Click Organize Fields.
- Select the field you want to move or hide.
- If you want to hide a field, click the right arrow to move the selected field into the Hidden Fields box.
- If you want to move a field, click the up or down arrows to move the field accordingly.
- Press OK when you are finished.
- Right click the field header.
- Click Organize Fields.....
- Follow the above instructions.
Number of Records per Image
- Each image contains one record. If you have images with more than one record, you will need to add entry lines in the data entry area to match the number of record on the image. To add entry lines:
- In the menu bar at the top of the indexing screen, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If you press Tab or Enter after you complete the last record on an image, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
- Ensure that 0 (zero) is in the Number of records box.
- Click OK.
Corrected or Crossed-Out Information
- When information was crossed out and then replaced, type the new data in the appropriate fields.
- When information was crossed out, was not replaced, and can be read, type the crossed-out information.
- When information was not crossed-out but was replaced or was added to, type the most complete version of the record.
- When information was crossed out, was not replaced, and cannot be read, mark the field as unreadable by pressing Crtl+U.
- When no entry on a record can be read, mark the entire record as unreadable by pressing Crtl+Shift+U.
- Click here to see an example of how to index a crossed-out information.
- If needed, you can move around the image to view the information you need.
- Use one of the following methods to move quickly around the image.
- Place the mouse over the image, and click and drag the image.
- Use the scroll bars on the right and under the image to scroll up, down, left, or right.
- Click the Image Navigation tab, and in the Image Navigation window, click and drag the gray highlight to the image portion you want to view.
- Some images in this project are upside down.
- To rotate an image 90 degrees counterclockwise, click the Rotate image left by 90 degrees icon. (You can also click the View menu, and click Rotate Left.)
- To rotate an image 90 degrees clockwise, click the Rotate image right by 90 degrees icon. (You can also click the View menu, and click Rotate Right.)
- To rotate an image 180 degrees, click either icon twice.