US—Freedmen's Bureau, Hospital and Patients Records, South Carolina, 1865–1872


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not pertain to the Freedman's Bureau, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an exampleNo Extractable Data Image

Given Names

Given Names

Index only the names of freedmen (former slaves) or claimants and their family members; DO NOT index the names of officers, commissioners, or bureau administrators.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Charles

Surname

Surname

Index only the names of freedmen (former slaves) or claimants and their family members; DO NOT index the names of officers, commissioners, or bureau administrators.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jennings

Titles or Terms

Titles or Terms

Type titles or terms, such as agent, captain, or Sr, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Gender

Gender 

Type either (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what the it was from relationship terms, such as "son" or "daughter," or other indicators in the language, such as pronouns or gender-specific titles or terms. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: M

Race

Race

Type the race if it was recorded.

If the race was abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. To use the lookup list for assistance, press Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the race was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: White

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 60

Event Month

Event Month

Type the first three letters of the month the event occurred: Jan, Feb, Mar, etc.

If multiple dates were recorded, index the most recent date in this field. 

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct

Event Day

Event Day

Type the one- or two-digit number for the day the event occurred. 

If multiple dates were recorded, index the most recent date in this field. 

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 19

Event Year

Event Year

Type the year the event occurred.

If multiple dates were recorded, index the most recent date in this field. 

If an event year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example1868

Event Town or City

Event Town or City

Type the name of the town or city where the event took place.

If the name of the town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. To use the lookup list for assistance, press Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Chesterfield

Other Given Names

Other Given Names

In this field, index  the name of only the first family member listed in the same entry as the freedman, claimant, or plantation owner, for example, a widow, child, or parentDO NOT index the names of officers, commissioners, or bureau administrators.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: R

Other Surname

Other Surname

In this field, index the name of only the first family member listed in the same entry as  the freedman, claimant, or plantation owner, for example, a widow, child, or parent. DO NOT index the names of officers, commissioners, or bureau administrators.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Leonard

Page Number

Page Number

The page number is usually located in the upper left corner of the document, but it may be located in the upper right corner or elsewhere on the document.

If the document does not have a page number, press Tab to skip this field.

Click here to see an example: 210