US—Register of Confederates and Civilians Who Died in the North, 1861–1865


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain death information, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal 

Page Number

Page Number

Type the page number that was listed. It is usually found at the top of the page. Do not confuse it with a registry number or entry number.

If a page number was not listed, press Ctrl+B to mark the field as blank.

Click here to see an example: 507

Place of Death: Town or City

Place of Death: Town or City

Type the name of the town or city where the person died.

If the name of the town or city where the person died was not recorded but a death town or city was, index the death town or city in the burial town or city field.

If the place of death: town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the place of death or death town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field

Click here to see an example: Salem

Place of Death: State

Place of Death: State

Type the name of the state where the person died.

If the name of the state whre the person died was not recorded but a death state was, index the death state in the burial state field.

If the place of death: state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the state where the person died was not recorded or was written as a variation of the word "unknown," press Tab to skip this field

Click here to see an example: Kentucky

Surname

Surname

The surname was usually written before the given names. Do not include titles or terms, such as Sr or Jr, with the surname.

If you cannot determine if a name is a given name or a surname, index it in the given names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Odam

Given Names

Given Names

The given names were usually written after the surnames. Do not include titles or terms, such as Sr or Jr, with the given names.

If the given name was abbreviated, type it as it was written on the register. Do not type a period after the abbreviation. Do not include punctuation except for hyphens and apostrophes when they were written on the document as part of the name. 

If you cannot determine if a name is a given name or a surname, index it in the given names field. 

If the given names and initials were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Elijah M

Death Month

Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If a death month was not recorded, type the burial month in place of the death month.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Death Day

Death Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 2

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If a death year was not recorded, type the burial year in place of the death year.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1865