US—Registers of Enlistment in the U.S. Army, 1798–1913 [Part 2]


Project Instructions



Read the Instructions

  • Please read these project instructions carefully before indexing any batches.
  • Review this page and the field helps frequently for updates to these instructions.
  • Click here for a summary of project updates.

Account for Every Record on the Register

  • The data entry area is set at 40 entry lines; however, some registers may have more or less than 40 records.
  • If an entry line was left blank in the register, DO NOT mark the entry line as blank in the data entry area until the end of the batch. If an entry line has no data to be indexed, skip to the next record entry, without marking a line as blank. For the new record, make sure that the number in the Line Number field is the same as the entry number on the registry.
  • If the register has fewer than 40 records and you have entered information for each record on the register, then mark all remaining entry lines as blank in the data entry area. To mark an entry line as blank, press Ctrl+Shift+B, or do the following:
    1. On the menu bar, click Edit.
    2. Click Mark Field or Record.
    3. Click Mark Record Blank.
  • If the register has more than 40 records, then add enough records in the data entry area to match the number of records on the image. To add records:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the number of records on the register.
    4. Click OK.
  • If you press Tab or Enter after you complete the last record on the register, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
    1. Ensure that 0 (zero) is in the Number of records box.
    2. Click OK.

Indexing Place-Names

  • If the place of enlistment was a fort rather than a town or city, then type the name of the fort in the Enlistment Town or City field.
  • If the enlistment took place in a territory rather than in a state, then type the name of the territory in the Enlistment State field.

Damaged Pages

  • Some records were damaged and are unreadable. When an entry line or part of an entry line is unreadable, mark the record or the field as unreadable, and continue to index the records or fields that are readable.
  • To mark a field as unreadable, press Ctrl+U, or do the following:
    1. On the menu bar, click Edit.
    2. Click Mark Field or Record.
    3. Click Mark Field Unreadable.
  • To mark an entire record as unreadable, press Ctrl+Shift+U, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Record Unreadable.

Highlights and Using the Ruler

  • Because of the many different forms found in this project, highlights are not available. You may use the ruler instead to follow a record across an image.
  • If you use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To use the ruler:
    1. On the menu bar, click View.
    2. Select Show Ruler.

Handwriting Helps

  • Many of these records are handwritten. The handwriting resource on the data entry screen may help you decipher the handwriting.
  • To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).

Additional Information