US—Registers of Enlistment in the U.S. Army, 1798–1913 [Part 2]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not include a register of enlistment, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then submit the batch.

Click here to see an example: Normal

Page Number

Page Number

The page number is usually located in the upper left corner, but it may be located in the upper right corner.

If the document does not have a page number, press Ctrl+B to mark this field as blank.

Click here to see an example: 170

Line Number

Line Number

Type the line or entry number that was written or stamped next to the entry line in the register.

The line number is set to increase automatically. If an entry line was left blank in the register, DO NOT mark the entry line as blank in the data entry area. Skip the blank entry line, and index the next record entry. When you index the next record on the register, make sure the number in this field matches the corresponding entry number on the image.

If the line or entry number was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1

Surname

Surname

The surname was usually written before the given names, but it may not have been included on the record. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Sr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word “unknown,” press Ctrl+B to mark this field as blank.

Click here to see an example: Stanford

Given Names

Given Names

The given names were usually written after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: George W

Age

Age

The age was recorded in the Age column.

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

Click here to see an example: 26

Enlistment Day

Enlistment Day

Type the one- or two-digit number for the day when the individual enlisted.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 13

Enlistment Month

Enlistment Month

Type the first three letters of the month in which the individual enlisted: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Enlistment Year

Enlistment Year

Type a four-digit number for the year in which the individual enlisted. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1847

Enlistment Town or City

Enlistment Town or City

Type the name of the town or city where the enlistment took place. If the place of enlistment was a fort rather than in a town or city, then type the name of the fort in this field.

If the town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the town or city was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Baltimore

Enlistment County

Enlistment County

Type the name of the county where the enlistment took place, if it was recorded on the register.

If the county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tab

Enlistment State

Enlistment State

Type the name of the state where the enlistment took place, if it was recorded on the register. If a territory was recorded instead of a state, index the name of the territory in this field.

If the state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not certain what the abbreviation stands for, index what was written, excluding punctuation.

If the state was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: New York