US, Puerto Rico—Tarjetas de Inscripción de la 1ª Guerra Mundial, 1917–1918 [Parte 1]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

  • If the image is normal and includes the front of a card, select Normal.
  • If the image does not include the front of a card, select No Extractable Data Image. The front of the card may be on the right side of the image. Be sure to check the entire image carefully to ensure it does not contain the front of a card.
  • If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list.

Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch.

Click here to see an example: Normal

Given Names

Given Names

The given names were normally written before the last name. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Check the signature at the bottom of the card for possible help in reading the name.

Do not include titles or terms, such as Jr or Sr, with the given names. Type the name as it was written in the document. Exclude punctuation marks, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations or correct misspellings.

If given names were not recorded, or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: José

Surname

Surname

The surname was normally written after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Check the signature at the bottom of the card for possible help in reading the name.

Do not include titles or terms, such as Jr, or Sr, with the surname. Type the name as it was written in the document, but do not include punctuation marks, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations or correct misspellings.

If the surname was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Ortiz

Titles or Terms

Titles or Terms

Type titles or terms, such as Sr, or Jr, that were recorded with the name in this field.

If titles or terms were not recorded, or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

Birth Month

Birth Month

Type the first three letters of the month: Ene, Feb, Mar, etc. Do not index the registration date as the birth date.

If the month was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Ene

Birth Day

Birth Day

Type the one- or two-digit number for the day. Do not index the registration date as the birth date.

If the day was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 7

Birth Year

Birth Year

Type a four-digit number for the year. Do not index the registration date as the birth date.

If only the last two digits were recorded, you may be able to determine the first two digits based on the last two. This draft registration was only for men born from 1873 to 1900.

If the year was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1896

Birth Town or County

Birth Town or County

Type the town or county that was recorded as the place of birth. Do not index street addresses. If a county was recorded instead of a town, type the county in this field. If both a town and a county were recorded, type both in this field. Use a space to separate the name of the town from the name of the county; do not use a comma or any other punctuation mark to do so.

When you index the name of a county, do not type the word "county" or any abbreviation for it. For example, if "Baker County" was written on the record, just type Baker.

If the town or county was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the town or county was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Aibonito

Birth State or Territory

Birth State or Territory

Type the state or territory that was recorded as the place of birth. Do not index street addresses.

If the state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the birth state or territory was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Puerto Rico

Birth Country

Birth Country

Type the country that was recorded for the place of birth.

The place of birth was not included on all cards; however, if the person was recorded as being "Native Born," you should index Estados Unidos in this field, even if a birth country was not recorded. Also, if a US state or territory was recorded as the place of birth, you should index Estados Unidos in this field, even if a birth country was not recorded.

If the country was misspelled, spell it correctly. If it was abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the country was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Estados Unidos

Nation of Citizenship

Nation of Citizenship

The location of citizenship information varies on the three types of cards. See the example in the link below to help locate the citizenship information.

More detail was included for United States citizens. In all these cases, regardless of the detail, index the citizenship nation as Estados Unidos. Index all recorded forms, such as "US," "USA," "America," "AM," "EUA," or "EU" by typing out Estados Unidos.

In other cases of citizenship, index the citizenship as a country. For example, "Norwegian" would be indexed as Norway and "Italian" would be indexed as Italy.

If the country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the country was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Estados Unidos