US, Pennsylvania—Grand Army of the Republic Membership Records (Civil War), 1866–1956


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain one of the document types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: Normal

Line Number

Line Number

Type the line number that was usually recorded next to the name.

Do NOT index the page number as a line number. The page number is usually found at the top of the page.

If a line number was not recorded, press Tab to skip this field.

Click here to see an example: 1

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the this field.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Geo W

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles, terms, or ranks, such as Sr. or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Walker

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 41

Birth City or Town

Birth City or Town

Type the name of the birth city or town.

If the birth city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Birth State

Birth State

Type the name of the birth state.

If the birth state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: New York

Birth Country

Birth Country

Type the name of the birth country.

If the birth country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Residence City or Town

Residence City or Town

Type the name of the city or town of residence.

If the residence city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Harmonsburg

Enlistment Day

Enlistment Day

Type the one or two-digit number for the day when the individual joined the Grand Army of the Republic.

This date was usually recorded on the right side of the image.

Do not confuse the date he joined the Grand Army of the Republic with the date he enlisted in military service or was discharged.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 4

Enlistment Month

Enlistment Month

Type the first three letters of the month in which the individual joined the Grand Army of the Republic: JanFebMar, etc..

This date was usually recorded on the right side of the image.

Do not confuse the date he joined the Grand Army of the Republic with the date he enlisted in military service or was discharged.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aug

Enlistment Year

Enlistment Year

Type a four-digit number for the year in which the individual joined the Grand Army of the Republic. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

This date was usually recorded on the right side of the image.

Do not confuse the date he joined the Grand Army of the Republic with the date he enlisted in military service or was discharged.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1884