US (Community Project), Pennsylvania, Philadelphia—Passenger Lists, 1800–1882 [Part A]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a passenger list, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Ship's Name

Ship's Name

Type the ship's name that was written on the record.

Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

Do not include the vessel type, such as "SS," "Brig," "Steamer," or "Ship," when you index the ship's name.

If the ship's name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: British Prince

Arrival Year

Arrival Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1930

Surname

Surname

Index the names of passengers only. Do not index any other names, such as the names of the crew, ship owner, shipmaster, customs agent, surgeon, or individuals who shipped materials.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Olsen

Given Names

Given Names

Index the names of passengers only. Do not index any other names, such as the names of the crew, ship owner, shipmaster, customs agent, surgeon, or individuals who shipped materials.

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Johan

Age

Age

Type the age in this field. Index full years only. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the word "infant" was recorded in the age column, index the age as 0 (zero). If the word "adult" was recorded in the age column, press Ctrl+B to mark this field as blank.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 35

Gender

Gender

Type either M (for male) or F (for female).

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as "son" or "daughter," or from other contextual indications, such as a title or term. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Place of Birth or Nationality

Place of Birth or Nationality

Click here for examples of how to index this field.

Type the locality, nationality, or race written in the column or field for place of birth or nationality. If information was given for both place of birth and nationality, then index the information recorded for the place of birth.

Type the term or terms as they were written. Do not correct misspellings or expand abbreviations. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.)

If no locality, nationality, or race was recorded in the column or field for place of birth or nationality, press Ctrl+B to mark this field as blank.

Click here to see an example: England