US, Oklahoma—Land Allotment Records of the Five Civilized Tribes, 1899–1907 [Part D]


Record Fields and Indexing Instructions

Image Type

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there are no names on the image to index, select No Extractable Data Image.

If there is no information to be indexed because the image is blank, is an exact duplicate of another image, has no extractable data, or is unreadable, select one of these options. Then press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch, or submit the batch if there is only one image.

Click here to see an exampleNormal

First Image

First Image

Enter X if the image represents the first image in a given group of records (or packet), as shown in the example below. This applies even if the packet contains only one page.

In most cases, the initial image in a batch will not be first image in the allotment packet. A first image has the title “Commission of the Five Civilized Tribes” in bold type and underlined.

If the image you are viewing is not the first image in the packet, press Ctrl+B to mark this field as blank.

Click here to see an example of a first image: X

Given Names

Given Names

It is important that every principal name on the image be captured. Do not capture the names of the chairman, the commissioner, the roll clerk, the notary, the stenographer, etc. For each image, capture a name only once even if written multiple times. Index the names in the order they appear on the image, working left to right and then down the page.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Irwin

Surname

Surname

It is important that every principal name on the image be captured. Do not capture the names of the chairman, the commissioner, the roll clerk, the notary, the stenographer, etc. For each image, capture a name only once even if written multiple times. Index the names in the order they appear on the image, working left to right and then down the page.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen. 

Do not include titles or terms with the surname, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mc Cain

Roll Number

Roll Number

Type the roll number that appears on the record as shown in the image below.  Many images will not have a roll number. Only index a number in this field if it is specifically labeled as Roll Number or Roll No. on the image.

If no roll number was recorded, press Ctrl+B to mark this field as blank.

Click here to see an example: 14