US, Ohio—State Home for Soldiers, 1888–1919


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Page Number

Page Number

Type the page number that was listed. It is usually found at the top of the page. Do not confuse it with a registry number or entry number.

There is a separate page number for each record. If an image displays two pages of an open book, enter the left page number and complete the record. Add another record line. Then enter the right hand page number and complete the record before moving on to the next image. 

If a page number was not listed, press Tab to skip this field.

Click here to see an example: 2799

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jacob

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Zapp

Birth Town or City

Birth Town or City

Type the name of the birth town or city.

If the birth town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Delaware

Birth County

Birth County

Type the birth county that was recorded.

Do not include the words "County" or "Co" with the name of the county.

If the birth county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Brown

Birth State or Country

Birth State or Country

Type the birth state or country that was recorded.

If the birth state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Germany

Birth Month

Birth Month

Type the first three letters of the month in which the birth took place: JanFebMar, etc.

Do not confuse the birth date with the registration date, which was sometimes included in birth records.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Nov

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes included in birth records.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 10

Birth Year

Birth Year

Type a four-digit number for the year in which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes recorded in birth records.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1839

Residence Town or City

Residence Town or City

Type the name of the residence town or city.

If the residence town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Akron

Residence County

Residence County

Type the name of the residence county.

Do not include the words "County" or "Co" with the name of the county.

If the residence county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Clermont

Residence State or Country

Residence State or Country

Type the residence state or country that was recorded.

If the residence state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the residence state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Ohio

Given Names of Nearest Relative

Given Names of Nearest Relative

The given names of nearest the relative may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names of the nearest relative were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Frank

Surname of Nearest Relative

Surname of Nearest Relative

The surname of the nearest relative may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname of the nearest relative was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Zapp

Death Month

Death Month

Type the first three letters of the month: JanFeb, Mar, etc.

If a death month was not recorded, type the burial month in place of the death month.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: May

Death Day

Death Day

Type the one- or two-digit number for the day.

If a death date was not recorded, type the burial date in place of the death date.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 29

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If a death year was not recorded, type the burial year in place of the death year.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1902