US, Ohio, Crawford County—Obituaries, 1860–2004 (Pilot)


Record Fields and Indexing Instructions

Image Type

Image Type

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Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain an obituary or death notice, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: No Extractable Data Image

Record Type

Record Type

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This project includes three record types: Deceased, Relative of Deceased, and Nonrelative.

To select the record type:

  1. Click in the Record Type field to see the down arrow.
  2. Click the down arrow at the right side of the field to display the options.
  3. Click the correct record type.
Deceased's Given Names

Deceased's Given Names

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The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not create additional records for individuals unless they are actually mentioned in the obituary. For example, if the obituary lists “Mrs George Johnson” or “Mrs George (Mary) Johnson” as a surviving daughter, you would not index a record for George Johnson himself, unless he was actually mentioned, as in “Mr and Mrs George Johnson” or “George and Mary Johnson.” Or if the obituary says, “Mr. Andrew Stephens and wife,” you would not index a record for the wife unless a name was given for her.

Do not include titles, terms, or ranks, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: LeRoy J

Deceased's Surname

Deceased's Surname

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The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not create additional records for individuals unless they are actually mentioned in the obituary. For example, if the obituary lists “Mrs George Johnson” or “Mrs George (Mary) Johnson” as a surviving daughter, you would not index a record for George Johnson himself, unless he was actually mentioned, as in “Mr and Mrs George Johnson” or “George and Mary Johnson.” Or if the obituary says, “Mr. Andrew Stephens and wife,” you would not index a record for the wife unless a name was given for her.

If the surname of an individual was not listed in the obituary, do not assume a surname from the surname of another person in the obituary.

Do not include titles, terms, or ranks, such as Sr. or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Hanlon

Deceased's Titles or Terms

Deceased's Titles or Terms

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Type titles or terms, such as infant, Sr, or Mrs, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMrs

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 63

Death Month

Death Month

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Type the first three letters of the month: JanFeb, Mar, etc.

Index the death date if one was included in the obituary; however, an actual death date was often not recorded. If no death date was recorded, index the most recent date from the record. This date is usually the publication date, which was often stamped or written next to the obituary. Obituaries were usually published within a few days of the death date.

If the death date was referred to, such as “last Sunday” or “on Wednesday,” but not actually given, do not try to calculate or determine the date of death.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleApr

Death Day

Death Day

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Type the one or two-digit number for the day.

If the death date was referred to, such as “last Sunday” or “on Wednesday,” but not actually given, do not try to calculate or determine the date of death.

Index the death date if one was included in the obituary; however, an actual death date was often not recorded. If no death date was recorded, index the most recent date from the record. This date is usually the publication date, which was often stamped or written next to the obituary. Obituaries were usually published within a few days of the death date.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 10

Death Year

Death Year

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Index the death date if one was included in the obituary; however, an actual death date was often not recorded. If no death date was recorded, index the most recent date from the record. This date is usually the publication date, which was often stamped or written next to the obituary. Obituaries were usually published within a few days of the death date.

If the death date was referred to, such as “last Sunday” or “on Wednesday,” but not actually given, do not try to calculate or determine the date of death.

If an event year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1979

Death Town or City

Death Town or City

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Type the name of the death town or city.

Do not index street addresses or the names of hospitals in the place fields. Do not index words of approximation, such as the words “near,” “about,” or “around.” For example, if an obituary states that the deceased died or was born near Fort Wayne, Indiana, index Fort Wayne as the town or city and Indiana as the state; do not index the word “near” in any fields.

Do not assume a place of death. If an obituary was printed in the Grand Rapids Press, do not assume that the individual died in Grand Rapids unless the obituary actually indicates that Grand Rapids was the place of death.

Do not confuse the place of residence with the place of death.

If the death town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the death town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Shelby

Death County

Death County

Type the name of the death county if one was listed in the obituary or death notice.

Do not confuse the place of residence with the place of death. Do not index street addresses or the names of hospitals in the place fields.

If the death county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the death county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Death State

Death State

Type the death state if one was recorded in the obituary.

Do not index street addresses or the names of hospitals in the place fields.

Do not assume a place of death. If an obituary was printed in the Grand Rapids Press, Michigan, do not assume that the individual died in Grand Rapids or Michigan unless the obituary actually indicates that Grand Rapids, Michigan was the place of death.

Do not confuse the place of residence with the place of death.

If the death state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If a death state was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Texas

Birth Month

Birth Month

Type the first three letters of the month: JanFeb, Mar, etc.

Do not confuse the publication date or death date written or stamped on the obituary with the birth date.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Dec

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the publication date or death date written or stamped on the obituary with the birth date.

If the birth day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 16

Birth Year

Birth Year

Type a four-digit number for the birth year of the deceased.

Do not confuse the publication date or death date written or stamped on the obituary with the birth date.

If the birth year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1935

Birth Town or City

Birth City or Town

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Type the name of the birth city or town.

Do not index words of approximation, such as the words “near,” “about,” or “around.” For example, if an obituary states that the deceased died or was born "near Fort Wayne, Indiana," index Fort Wayne as the town or city and Indiana as the state; do not index the word “near” in any fields.

Do not confuse the place of residence with the place of birth.

If the birth city or town was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth city or town was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Marion

Birth County

Birth County

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Type the name of the birth county if one was listed in the obituary or death notice.

Do not confuse the place of residence with the place of birth.

If the birth county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Cuyahoga

Birth State or Country

Birth State or Country

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Type the name of the birth state or country.

If both the birth state and the birth country were given, index the birth state in this field.

Do not confuse the place of residence with the place of birth.

If the birth state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Indiana

Name of the Newspaper

Name of the Newspaper

Type the name of the newspaper that was written or typed on the obituary card.

If the name of the newspaper was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the name of the newspaper was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Galion Inquirer

Relative's Relationship to Deceased

Relative's Relationship to Deceased

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Index the relationship of the relative to the deceased, using the most appropriate term from the dropdown list. (Click the down arrow on the right side of the field to see the dropdown list.)

If the relationship was not recorded or was written as a variation of the word "unknown," press Ctrl+to mark this field as blank.

Click here to see an example: Daughter

Given Names

Given Names

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The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an examplePhil

Surname

Surname

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The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleHeckert

Titles or Terms

Titles or Terms

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Type titles or terms, such as infant, Sr, or Mrs, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.