US (Community Project), New York, Northern—Arrival Manifests, 1902–1956


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain an arrival manifest card, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Christianse

Given names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jan

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the birth year was recorded instead of the age, do not index the birth field in this field, and do not calculate an age based on the birth year that was listed.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 37

Gender

Gender

Type M for male or F for female.

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as "son" or "daughter," or from other language or contextual indications, such as a title or term. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Year of Manifest

Year of Manifest

Type a four-digit number for the year of the manifest date. The manifest date was usually written or typed at or near the top of the card.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image, keeping in mind the date range of this record collection (1902–1956). If you still cannot determine the full four-digit year, type what was written on the record.

If the card does not include a manifest date but has a landing or arrival date (usually at or near the bottom of the card), index the year of the landing or arrival date instead of the manifest date.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1942

Country of Birth

Country of Birth

Type the country of birth that was written on the record.

If the country of birth was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If no country of birth or nationality was recorded on the card, then type the location of birth as it was written, correcting misspellings and expanding abbreviations as you are able, but excluding commas or other punctuation marks. For example, if "Kitchener, Ont" were recorded as the place of birth, you would index Kitchener Ontario in this field.

If a nationality was recorded instead of a place of birth—"Irish" rather than "Ireland," for example—then type the nationality in this field. Do not try to change the entry from a nationality to a place-name.

If a place of birth or nationality was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: LaHague Netherlands

Ship's Name

Ship's Name

Type the ship's name that was written on the record.

Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

Do not include the vessel type, such as "SS," "Brig," "Steamer," or "Ship," when you index the ship's name.

If the ship's name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M S Kongsdale