US, Montana, Sweet Grass County—Birth Certificates, 1892–1930
Read the Instructions
- Please read these project instructions carefully before indexing any batches.
- Review this page and the field helps frequently for updates to the instructions.
- Project Updates (current information and questions and answers about this project, updated as needed)
Different Types of Birth Records
- The location of information for indexing fields varies greatly with the different forms. Search each record carefully to find the information for each field to be indexed.
- Do not attempt to correct the data from an original record with information from a correction of a record.
- When information is crossed out and then replaced on a single document, type the new data in the appropriate fields; do not index the original and the correction as separate records.
- Sample images:
Number of Records per Image
- You may need to add entry lines in the data entry area to match the number of records on the image, such as with twins or multiple births.
- To add entry lines:
- In the menu bar, click Tools.
- Click Records per Image
- Click in the Number of records box, and type the number of records on the image.
- Click OK.
- If you press Tab or Enter after you complete the last record on an image, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:
- Ensure that 0 (zero) is in the Number of records box.
- Click OK.
- Read through the overlay to determine whether information that matches the type of information you are gathering in the project is found on the overlay (for example, additional information on a birth if you capturing birth records). If the overlay has extractable information that matches the type of information you are indexing in the project, go ahead and index that information. If not, do not index information from the overlay;
- Indexing the information behind the overlay:
- If the information behind the overlay is a duplicate of information that is fully shown on another image in your batch, do not index the information.
- If the information behind the overlay seems to be unique and is not included on another image in your batch, index as much as you can see.
- Many of these records are handwritten. The handwriting resource on the data entry screen may help you decipher the handwriting.
- To access this resource, click the Handwriting Help icon (an inkwell with an orange feather quill).