US, Montana, Sweet Grass County—Birth Certificates, 1892–1930


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an exampleNormal

Birth State or Country

Birth State or Country

Type the birth state or country that was recorded.

If the birth state or country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth state or country was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMontana

Birth County

Birth County

Type the name of the birth county.

If the birth county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleSweet Grass

Birth Town or City

Birth Town or City

Type the name of the birth town or city.

If the birth town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the birth town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field

Click here to see an exampleBig Timber

Certificate or Registration Number

Certificate or Registration Number

If the image contains a certificate-type record, type the certificate or register number as it was written, stamped, or printed on the record. The number is usually located at the top of the page.

If a certificate or register number was not recorded, press Tab to skip this field.

Click here to see an example73

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

When twins or multiple births are recorded on one certificate or record, index the person listed first. Then add entry lines in the data entry area to match the number of persons’ birth records on the image. Index the other twin or other persons in the additional entry lines. To add entry lines:

  1. In the menu bar, click Tools.
  2. Click Records per Image.
  3. Click in the Number of records box, and type the number of records on the image.
  4. Click OK.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Morris

 

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname of the principal is not included, do not assume a surname based on the parents' surnames.

When twins or multiple births are recorded on one certificate or record, index the person listed first. Then add entry lines in the data entry area to match the number of persons’ birth records on the image. Index the other twin or other persons in the additional entry lines. To add entry lines:

  1. In the menu bar, click Tools.
  2. Click Records per Image.
  3. Click in the Number of records box, and type the number of records on the image.
  4. Click OK.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleTronrud

Titles and Terms

Titles and Terms

Type titles or terms, such as Jr, baby, or infant, which were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

Gender

Gender

Type either (male) or F (female).

Index the gender only if it was specifically recorded or you can tell what the gender is from relationship terms, such as "son" or "daughter," or other indicators in the language. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleM

Birth Month

Birth Month

Type the first three letters of the month in which the birth took place: JanFebMar, etc.

Do not confuse the birth date with the registration date, which was sometimes included in birth records.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleOct

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes included in birth records.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example20

Birth Year

Birth Year

Type a four-digit number for the year in which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes recorded in birth records.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example1929

Father's Given Names

Father's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMorris

Father's Surname

Father's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tronrud

Father's Titles and Terms

Father's Titles & Terms

Type titles or terms, such as Sr or Mr, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Mother's Given Names

Mother's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleIsoline

Mother's Surname

Mother's Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Kepler

Mother's Titles and Terms

Mother's Titles and Terms

Type titles or terms, such as Mrs or Ms, which were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.