US, Military and Naval - 1910 Federal Census


Project-Specific Indexing Instructions



Account for Every Record on the Page:

  • The data entry area is set at 50 records per image to match the Population Schedules. However, some pages may contain more or less than 50 records. All entry lines that are not needed must be marked as blank after all the records on the page have been indexed.

    To mark an entry line as blank: 
    1. On the menu bar, click Edit.
    2. Select Mark Field/Record.
    3. Select Mark Record Blank.

                        Or

    1. Press Ctrl+Shift+B

    To add entry lines:

    1. On the menu bar, click Tools, and then click Records per image.
    2. Type the total number of records on the page, or click the up or down arrow to select the number of records on this image.
    3. Click OK.  
    Please remember to index all records in the order they appear on the page, regardless of line numbers. Do not mark records (or entry lines) as blank until the end of the batch.

How to Index Places:

  • When a place has been misspelled, spell it correctly. 
  • When a place has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation.
  • Use the lookup lists for assistance. However, if you are not sure what the locality should be, type the name of the place as it was written on the census.
  • If a race or nationality was recorded in any of the Place of Birth fields, only index the place of birth. For example, "Nor Norwegian" would be indexed as "Norway." 

How to Index Ages:

  • Index only full years in the age field. If partial years are included, round down to the nearest year.
  • When anything less than a year was recorded for the age, enter 0 (zero) in the Age field. For example, 10 months, 3 weeks, 2 days, or stillborn would all be indexed as 0 (zero). 

What to Index from the Previous Image:

    The image you download may begin with a partial family. The head of the household and other members of the family may be recorded on the previous image. The surname may have been written only once for the first member of the family. It needs to be repeated for each family member.

    If the enumerator began recording a family at the bottom of the previous census page and continued at the top of the page you are indexing, you should be able to find the surname or family number from the previous image by doing the following:

    1. On the menu bar, click View.
    2. Click Show Previous/Next Image.
    3. The previous or next image will be the image you see on the right side of the double screen.
    4. Click the Previous Image button.
    5. Scroll to find the last surname or family number on the previous image.
    6. Type the surname or family number for each person in the family on the page you are indexing.
    7. Return to normal  view by clicking View and then Show Previous/Next Image.

Using Highlights:

  • Highlights are available for this project.
  • If the highlights do not appear on your image:
    1. First, on the menu bar, click View.
    2. Click Show Highlights so that a check mark appears.
  • The highlights may not always line up with the image, particularly when the schedule is not centered within the image. When this occurs, try adjusting the highlights to fit the image. To do this:
    1. On the menu bar, click View.
    2. Click Adjust Highlights.
    3. Move the cursor over the image, and all highlights will appear.
    4. Adjust the highlights to match the image.
  • Adjusting highlights may be tricky. Click the following link to get more detailed instructions on how to do this. A key to successfully aligning the highlights with the fields is to first adjust the red outline to encompass the area where the fields are located.

                        Click here to see instructions for adjusting highlights.

  • If the highlights still do not match the form, you may turn them off and use the ruler.

How to use the Ruler:

  • If the highlights do not match the image, you may choose to use the ruler to follow the record across the page. If so, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:

    1. On the menu bar, click View.
    2. Select Show Ruler.

Handwriting Helps:

  • Most of these records are handwritten. It may be helpful to view the handwriting help now available on the data entry screen.
  • To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).