US, Michigan—Port of Detroit Manifests, 1906–1954


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image.

Click here to see an example: Normal

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aaron

Given names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Rauba

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the birth year was recorded instead of the age, do not index the birth field in this field, and do not calculate an age based on the birth year that was listed.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 28

Gender

Gender

Type M for male or F for female.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M

Event Month

Event Month

Index the date that was recorded in the date field (in the upper right corner of the card). If no date was recorded in the date field, index the most recent date on the card. To see an example click here.

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Nov

Event Day

Event Day

Index the date that was recorded in the date field (in the upper right corner of the card). If no date was recorded in the date field, index the most recent date on the card. To see an example click here.

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 20

Event Year

Event Year

Index the date that was recorded in the date field (in the upper right corner of the card). If no date was recorded in the date field, index the most recent date on the card. To see an example click here.

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1930

Nationality

Nationality

Type the nationality that was written on the record. If the nationality was recorded as the name of a nation or place, for example, "Ireland," rather than "Irish," do not try to change it from a place name to a nationality. Type it as it was recorded.

If the nationality was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the nationality was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Canada