US, Massachusetts—Boston Passenger Lists 1820-1891


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, an exact duplicate of another image in the same batch, or unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Ship's Name

Ship's Name

Type the ship's name that was written on the record.

Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

Do not include the vessel type, such as "SS," "Brig," "Steamer," "Ship," etc., when you index the ship's name.

If the ship's name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Sunbeam

Arrival Day

Arrival Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Click here to see an example: <Tab>

Arrival Month

Arrival Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field. 

Click here to see an example: <Tab>

Arrival Year

Arrival Year

 

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: <TAB>

Given Names

Given Names

Index the names of passengers only.  Do not index other names on the form, such as the names of the ship owner, shipmaster, or customs agent.

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Elizabeth

Surname

Surname

Index the names of passengers only.  Do not index other names on the form, such as the names of the ship owner, shipmaster, or customs agent.

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Duncan

Age: Years

Age: Years

Type the passenger's age.

If the age was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field blank.

When the word "Infant' is recorded on the document as an indication of the age, press Ctrl+B to mark this field blank.

Click here to see an example: 26

Gender

Gender 

Type either M (for male) or F (for female).

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank. 

Click here to see an example: F

Country of Origin or Birth

Country of Origin or Birth

Type the country of origin or birth that was written on the record.

If the country of origin or birth was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name. Do not use commas or other punctuation marks to separate multiple levels of localities. Use the lookup list for assistance.

If the country of origin or birth was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Ireland

Page Number

Page Number

The page number is located in the upper right or left corner of the document.

The page numbers are usually in numerical order but not always. The page number will automatically increase by one as you move to a new record. If the page number is missing or out of order, change the number to match the record.

If the document does not have an page number, press Tab to skip this field.

Click here to see an example: 627