US, Maine—J Gary Nichols Cemetery Collection, 1780–1999


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

Often, the images will contain additional names that were listed on the tombstones. Do Not Index additional names.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal

Surnames

Surnames

The surname normally is written before the given names. Be sure to type the names in the correct fields on the indexing screen.

If the surname of the principal is not included, do not assume a surname based on the parents' or spouse's surnames.

Do not include titles or terms, such as Capt, Mother, or Rev, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

A maiden name is indexed before the surname in the surname field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Smith Gammon

Given Names

Given Names

The given names are written after the surnames but before the maiden name. Be sure to type the names in the correct fields on the indexing screen.

Enter the middle names into the given names field, following the first given name.

If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as baby or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not type punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Leona P

Click here to see an exampleWarren

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the birth date with the death date, which is also on the record.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 3

Birth Month

Birth Month

Type the first three letters of the month in which the birth took place: JanFebMar, etc.

Do not confuse the birth date with the death date.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jun

Birth Year

Birth Year

Type a four-digit number for the year in which the birth took place.

Do not confuse the birth date with the death date.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1850

Death Day

Death Day

Type the one- or two-digit number for the day.

If a death date was not recorded, type the burial date in place of the death date.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 5

Death Month

Death Month

Type the first three letters of the month: JanFeb, Mar, etc.

If a death month was not recorded, type the burial month in place of the death month.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: May

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If a death year was not recorded, type the burial year in place of the death year.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1900

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 22

Cemetery

Cemetery

Click here for examples of how to index this field.

Type the name of the cemetery as it was listed on the record.

If the transcriber included “Cemetery” or “Cem” as part of the cemetery name, index the name as it was recorded on the record. For example, if the transcriber entered the cemetery name as “Oak Grove Cem,” the field would be indexed as Oak Grove Cem.

Do not index the term “plot,” numbers, or other plot information with the cemetery name.

Do not index numbers or punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If no cemetery was recorded or it was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sacred Heart

Burial City or Town

Burial City or Town

Type the name of the town or city of the burial place.

If the burial town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the burial town or city was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleNorth Caribou

Burial County

Burial County

Type the name of the burial county.

If the burial county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If the burial county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Aroostook