US (Community Project)—Index to Passenger Lists at Atlantic and Gulf Coasts, 1820–1874


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain passenger information, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image. If this is the last image of the batch, submit the batch.

Click here to see an example: Normal

Surname

Surname

Index only the name of the principal (the main person listed on the index card). Do not index any other names that may have been recorded on the card, such as the names of parents, spouse, or children.

The surname was often written before the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

If an individual’s surname was listed on the card with various spellings, include all variants, separating each with the word or.

For example, if a surname was written as "Broski, Browzowski, or Brzozowski," you would index this field as Broski or Brozowski or Brzozowski.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Abefser

Given Names

Given Names

Index only the name of the principal (the main person listed on the index card). Do not index any other names that may have been recorded on the card, such as the names of parents, spouse, or children.

The given names were usually written after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If an individual’s name was listed on the card with various spellings, include all variants, separating each with the word or.

For example, if a name was written as "Georgios (George)," you would index this field as Georgios or George.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Ctrl+B to mark the field as blank. (Do not type "Mrs" or any other titles or terms in this field.)

Age

Age

Type the age in this field.

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 33

Sex

Sex

Type either M (for male) or F (for female).

If the sex was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: M

Country of Birth or Nationality

Country of Birth or Nationality

Type the country of birth or nationality as it was written on the record. If a country of birth and a nationality were both recorded, then index the country of birth in this field.

Type the term as it was written. Do not correct misspellings or expand abbreviations. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.)

If the country of birth or nationality was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Ger

Name of Vessel

Name of Vessel

Type the name of the vessel that was recorded on the index card. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

Use the lookup list for assistance. If the name of the vessel was abbreviated and you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

Do not include the vessel type, such as "SS," "Brig," "Steamer," or "Ship," when you index the ship's name.

If the name of the vessel was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mary

Arrival Year

Arrival Year

Type a four-digit number for the year of arrival. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1823