US (Community Project), Idaho, Eastport—Arrival Manifests, 1924–1956


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain the front of an arrival manifest, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image. If this is the last image of the batch, submit the batch.

Click here to see an example: No Extractable Data Image

Event Year

Event Year

Type a four-digit number for the event year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record. If you still cannot determine the full four-digit year, type what was written on the record.

If multiple years were recorded on the manifest, index the most recent year in this field.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1934

Surname

Surname

Index the name of the principal or primary person only (the main person listed on the manifest). Do not index any other names that may have been recorded, such as the names of parents, spouse, or children.

The surname was often written before the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

If an individual’s surname was listed on the card with various spellings, include all variants, separating each with the word Or.

For example, if a surname was written as "Broski, Browzowski, or Brzozowski," you would index this field as Broski Or Browzowski Or Brzozowski.

Do not include titles or terms, such as Mrs, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Mellerby

Given Names

Given Names

Index the name of the principal or primary person only (the main person listed on the manifest). Do not index any other names that may have been recorded, such as the names of parents, spouse, or children.

The given names were usually written after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

If an individual’s name was listed on the card with various spellings, include all variants, separating each with the word Or.

For example, if a name was written as "Georgios (George)," you would index this field as Georgios Or George.

Do not include titles or terms, such as Mrs, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Irvin George

Place of Birth or Nationality

Place of Birth or Nationality

Click here for examples of how to index this field.

Type the locality, nationality, or race written in the column or field for place of birth or nationality. If information was given for both place of birth and nationality, then index the information recorded for the place of birth.

Type the term or terms as they were written. Do not correct misspellings or expand abbreviations. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.)

If no locality, nationality, or race was recorded in the column or field for place of birth or nationality, press Tab to skip this field.

Click here to see an example: Bergen N Dak USA

Age

Age

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded, do not attempt to calculate it based on other information on the manifest.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 28

Gender

Gender

Type either M (for male) or F (for female).

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as "son" or "daughter," or from other contextual information, such as a title or term. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M