US—General Index to Pension Files 1861-1934 [Part C]


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

  • If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.
  • If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a pension index card, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes.

Then continue to the next image.

Click here to see an example: Normal

Soldier's Surname

Soldier's Surname

Type the soldier's surname.

If the soldier's surname was not recorded, do not assume it from the surname of another person listed on the card. If alias surnames were recorded, type both surnames, with the word Or between the surname and the alias surname.

Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aaron

Soldier's Given Names

Soldier's Given Names

Type the soldier's given names. If alias given names were recorded, type all given names and aliases, with the word Or between the given names and the alias names.

Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: George W

Dependent's Surname

Dependent's Surname

Type the surname of the first person listed as a dependent of the soldier.

If the dependent's surname was not recorded, do not assume it from the surname of another person listed on the card. If alias surnames were recorded, type both surnames, with the word Or between the surname and the alias surname.

Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Mr or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Ackerman

Dependent's Given Names

Dependent's Given Names

Type the given names of the first person listed as a dependent of the soldier. If alias given names were recorded, type all given names and aliases, with the word Or between the given names and the alias names.

Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Mr or Jr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Lucinda

Filing Year

Filing Year

Type the first year listed in the Date of Filing field on the card. The field was typically located in the left column at the bottom of the card.

Type a four-digit number for the year. If only a two-digit number was recorded, try to determine the year from other data on the image, keeping in mind the date range of this record collection (1861–1934). If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1891

Filing State

Filing State

Type the name of the state where the application was first filed. It was typically written in the far right column at the bottom of the card.

If the state was abbreviated and you can determine what the abbreviation stands for, type the complete name of the state instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the state where the application was filed was not recorded or was written as a variation of the word "unknown," do not type the name of any other state that may have been written on the card; just press Tab to skip this field.

Click here to see an example: Connecticut