US, District of Columbia—Freedmen's Bureau Letters, 1865–1870


Indexing Names and Surnames


Index the given names and surnames of every individual on the image, including military officers. If the same name was written more than once on a single image, index the name just one time for that image, and index the most complete version of the name that was recorded on the image.

For the image above, the names would be indexed as follows:

      Surname Given Names
    1.  White  Peyton
    2.  Hall  <Blank>
    3.  Donaldson  <Blank>
    4.  Brown  J M
    5.  Fleming  Robert J
    6.  Alvorde  J W
    7.  Clark  S N
    8.  Heacock  <Blank>
    9.  Brooks  Kitty
    10.  Brooks  Annie

As you index these images, please remember:

  • Index names in the data entry area of the image on which they appear, regardless of whether the document begins on the previous image or ends on the next one.
  • To find the event date to index with the name, you may need to look at the previous image or, occasionally, the next one. For the first three names on this image, you would need to look at the previous image to find the date.
  • If a single image contains more than one letter, entry on a register, or document that mentions a person's name, index the most complete version of the name just one time, along with the date of the earliest letter, entry, or document on the image.