US, California, San Francisco Coroner's Records, 1927–1954 (Part A)


Record Fields and Indexing Instructions

Image Type

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image contains information related to this project, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain information related to this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: Normal 

Page Number

Page Number

Type the page number that was listed. It is usually found at the top of the page. Do not confuse it with a registry number or entry number.

If a page number was not listed, press Tab to skip this field.

Click here to see an example: 2311

Given Names

Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as infant, Sr, or Mrs, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an exampleAlbert

Surname

Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Maiden surnames are considered surnames and should be typed in the surname field before the married surname.

Do not include titles or terms, such as infant, Sr, or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations; type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Plugboff

Title and Terms

Titles or Terms

Type titles or terms, such as infant, Sr, or Mrs, that were recorded with the name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMrs

Death Month

Death Month

Type the first three letters of the month: JanFeb, Mar, etc.

If a death month was not recorded, type the date received.

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Aug

Death Day

Death Day

Type the one- or two-digit number for the day.

If a death date was not recorded, type the date received.

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 11

Death Year

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If a death year was not recorded, type the date received.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1930

Sex

Sex

Type M for male or F for female.

If the sex was not recorded, contains a variation of unknown, or cannot be determined by the given names, press Ctrl+B to mark this field as blank.

Click here to see an example: M

Color or Race

Color or Race

Type the color or race as it was written on the certificate.

If the color or race was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: White

Marital Status

Marital Status

Type M (for married), S (single), W (widowed), or D (divorced) according to what was written on the record. If "Sep" or "Separated" was indicated on the record as the marital status, (sometimes found under 'Station') type M in this field.

If the marital status was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleD

Spouse's Given Names

Spouse's Given Names

The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

The spouse is sometimes mentioned in the informant's field. However, it can be found in other areas of the document. If clearly labeled as husband, wife or spouse, enter the name into this field.

Do not include titles or terms, such as Mrs, Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: John W

Spouse's Surname

Spouse Surname

The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

The spouse is sometimes mentioned in the informant's field. However, it can be found in other areas of the document. If clearly labeled as husband, wife or spouse, enter the name into this field.

Do not include titles or terms, such as Mrs, Jr, Sr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Leavitt

Spouse Titles or Terms

Spouse Titles or Terms

Type the spouse’s titles or terms that were written on the record.

If the spouse’s titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mrs

Birth Month

Birth Month

Type the first three letters of the month in which the birth took place: JanFebMar, etc.

The birth month will be found on certain forms such as 'Record of Death' for the deceased.

If the month was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Feb

Birth Day

Birth Day

Type the one- or two-digit number for the day on which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes included in birth records.

If the day was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example23

Birth Year

Birth Year

Type a four-digit number for the year in which the birth took place.

Do not confuse the birth date with the registration date, which was sometimes recorded in birth records.

If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1911

Age

 Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or a child was stillborn, index the age as (zero).

If the age was recorded as some variation of about, record the age only.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 65

Birth Town or City

Birth Town or City

Type the name of the birth town or city.

If the birth town or city was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no birth town or city was recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleNevada

Birth State

Birth State

Type the birth state that was recorded.

If the birth state was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no birth state was recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMissouri

Birth Country

Birth Country

Type the birth country that was recorded.

If the birth country was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no birth country was recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Ireland