*SIMULATION* 1940 US Census (Part I)


*TEST* 1940 US Census-Project Instructions



Test Project: This project is a test project only. Not all links are active. Since original images of the 1940 US census are not yet available, this project is a mock-up to the test the workability and instructions of the project. The nature of the test is that every batch contains the same image. Please do not index more than one batch of this project.

Please Read the Instructions

  • Please read these project instructions carefully before indexing any batches.
  • Review this page and the field helps frequently for updates.
  • Click here for a summary of project updates.

Account for Every Record on the Page

  • Each census form has 40 entry lines. If an entry line on the census form is blank or has no data to be indexed, mark the record as blank in the data entry area. Be sure to mark the record as blank in the same order as it appears on the census form. Click here to see a census form on which lines were left blank.
  • To mark an entry line as blank, press Ctrl+Shift+B, or do the following:
    1. On the menu bar, click Edit.
    2. Select Mark Field or Record.
    3. Click Mark Record Blank.
  • In some cases, the census taker may have written more than 40 records on a census form. If a form has more than 40 records, please add enough records in the data entry area to match the number of records on the image. To add records:
    1. On the menu bar, click Tools.
    2. Click Records per Image.
    3. Click in the Number of records box, and type the total number of records on the page.
    4. Click OK.

How to Index Places

  • If a place-name was misspelled, spell it correctly.
  • If a place-name was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation.
  • Use the lookup lists for assistance. If you are not sure what the locality should be, type the name of the place as it was written on the census.

How to Index Ages

  • Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded, index the age as 0 (zero).

What to Index from the Previous Image

  • The household number needs to be repeated for each member of the household, and the surname needs to be repeated for each member of the family, even if that information was written only for the first member of the household.
  • If the census taker began recording a household at the bottom of the previous census page and continued at the top of the page you are indexing, you may need to look at the previous image to find the household number and the surname.
  • To see the previous image:
    1. On the menu bar, click View.
    2. Click Show Previous or Next Image.
    3. In the window that appears, click the Previous Image button.
    4. Scroll to find the last household number and surname on the previous image.
    5. Type the surname for each person in the family and the household number for each person in the household on the page you are indexing.
    6. Return to normal view by clicking View and then Show Previous or Next Image.

Highlights and the Ruler

  • Highlights are available for this project.
  • If highlights do not appear on the image and you want to use them:
    1. On the menu bar, click View.
    2. Click Show Highlights. If Show Highlights is turned on, that option will have a check mark next to it.
  • The highlights may not line up with the image. To adjust the highlights to fit the image:
    1. On the menu bar, click View.
    2. Click Adjust Highlights.
    3. Move the cursor over the image, and all highlights will appear.
    4. To adjust the highlights, click on and drag a corner of the red outline to the proper location or click on and drag an indexing field to the proper location.
  • Adjusting highlights may be tricky. A key to successfully aligning the highlights with the fields is first to adjust the red outline to encompass the area where the fields are located and then to move the indexing fields to the proper locations.
  • The ruler is also available. If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler:
    1. On the menu bar, click View.
    2. Select Show Ruler.

Handwriting Helps

  • Most of these records are handwritten. The handwriting resource on the data entry screen may help you decipher difficult handwriting.
  • To access this resource, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).

Additional Information