General Indexing Instructions
Title or Terms:
- Do not index titles or terms related to any given name or surname. Some examples of these are: Mr, Mrs, Jr, Sr, etc.
Corrected or Crossed-Out Information:
- When information is crossed out and then replaced, type the new data into the appropriate fields.
- When the information is crossed out, not replaced, and can be read, type the crossed-out information.
- When the information is crossed out, not replaced, and cannot be read, mark the field unreadable by pressing Ctrl+U.
- When every entry on a record cannot be read, mark the entire record unreadable by pressing Ctrl+Shift+U.
Spelling Out Abbreviations:
- When the parish is abbreviated on the record, type the complete name instead of the abbreviation. Use the lookup list for assistance.
- If a <Required> field contains a descriptive word, such as: unknown, press Ctrl+B to mark the field as blankI.
- If a field that is not required contains a descriptive word, such as: unknown, press Tab to skip this field.
- Do not type periods, commas, parentheses or semicolons after initials, abbreviations, or between multiple levels of localities for any of the fields.
How to use the ruler:
- Because of the different record type in this project, the highlights will not work. You may choose to use the ruler to follow the record across the page. If so, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps.
- On the menu bar, click View.
- Select Show Ruler.
- A lookup list is a collection of common names, places, races, etc, to help decipher a specific field. All fields that have a corresponding lookup list will have a black arrow at the right side of the column.
- Click the down arrow.
- Select Lookup... for the appropriate list for that field to appear.
- Ditto marks or similar signs of repetition may be found in several entries. If an entry contains any of these signs, type the actual information from the previous entry.
Red Wavy Line:
- The red wavy line or colored background does not mean that you made a mistake. It appears because the word you typed is not in the lookup list. This is okay.